Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Associate Director – Corporate Services
Location : Singapore

We are looking for someone technically strong Singapore company secretary who can independently manage complex Pte Ltd and VCC portfolios, while also demonstrating exceptional client-facing skills, commercial awareness, and the ability to build trusted relationships with directors, fund managers, and professional advisers.

Job specification

• Manage a portfolio of Singapore entities, including:

  • Private Limited Companies (Pte. Ltd.)

  • Variable Capital Companies (VCCs)

  • Foreign branches and other corporate structures (where applicable)

• Act as the named Company Secretary for clients entities.

• Act as the primary subject matter expert on Singapore company secretarial and corporate governance matters.

• Prepare and review:

  • Board resolutions and minutes

  • Members' resolutions

  • Incorporation documentation

  • Annual General Meeting documentation

  • Constitutional amendments

  • Share issuance, transfers, redemption and capital restructuring documents

  • Board meeting coordination

  • Strike off / liquidation

• Ensure timely filing of all statutory submissions with ACRA and other relevant authorities.

• Maintain statutory registers and corporate records.

• Monitor compliance deadlines and ensure all regulatory obligations are met.

• Provide guidance on Companies Act and VCC Act requirements and regulatory developments.

• Support fund structures and VCC-related governance matters, including:

  • Incorporation and registration

  • Sub-funds establishment and maintenance

  • Governance and regulatory filings

  • Coordination with fund managers and service providers

• Serve as the primary contact for assigned clients.

• Provide practical and commercially focused advice on corporate secretarial and governance matters.

• Build and maintain strong client relationships through proactive communication and high-quality service delivery.

• Understand clients' business needs and identify opportunities to enhance service value.

• Liaise effectively with, Directors and shareholders, Fund managers, Auditors, Legal counsel, Tax advisers, Regulators and government authorities, Internal operational teams

• Coordinate complex transactions involving multiple stakeholders and jurisdictions.

• Review work prepared by junior team members and provide technical guidance.

• Mentor and train team members on Singapore corporate secretarial practices and regulatory requirements.

• Assist in developing and improving internal processes, templates, and compliance frameworks.

• Participate in regulatory change management and implementation projects.

• Ensure all engagements are completed in accordance with internal policies, procedures, and quality standards.

• Identify and escalate compliance, governance, and operational risks.

• Support internal and external audits, regulatory inspections, and due diligence exercises.

Skills Required:

• Degree in Corporate Administration, Law, Business Administration, Accounting, Finance, or a related discipline.

• ICSA/CGI qualification or equivalent professional qualification preferred.

• Qualified Chartered Secretary will be highly regarded.

• Minimum 10–15 years' relevant company secretarial experience in Singapore.

• Strong hands-on experience handling both: Singapore Private Limited Companies (Pte. Ltd.) and Variable Capital Companies (VCCs)

• Ability to independently manage complex company secretarial matters.

• Familiarity with fund structures and investment fund governance is advantageous.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;

• Competitive remuneration commensurate with skills and experience;

• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.