Tarrant County

ASSOCIATE CLERK III, LEGAL RECORDS INTAKE - County Clerk

Tarrant County  •  $40k - $44k/yr  •  Onsite  •  4 hours ago
Apply
Save Job
Mark Applied Mark Interviewed Mark Offered
Hide Job Report Job
AI can make mistakes so check important info. Chat history is never stored.

Job Description

Posting number: 11156

Department: County Clerk

Job classification: Clerk, III Associate Legal Recs Intake - County Clerk

Posting type: Open

Categories: Administration, Court Administration, Miscellaneous

Record and process the legal and real estate documents of Tarrant County. Ensure the completeness and accuracy of records. Balance the monies and fees for these services.

Tarrant County employees enjoy superior health, retirement, and insurance benefits
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

POSTING MAY CLOSE AT ANY TIME
AFTER A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED

Examples of duties

1. Examines legal documents (over 300 different types) received via mail, customers, courier delivery and the internet to make sure they conform to legislative recording standards. Ensures each document is original, acknowledged according to law and meets legislative requirements per document type.
2.Counts and posts page counts on each document for imaging quality control in the recording software system.
3.Codes, categorizes and calculates recordation fees for each document and verifies fees in the recording software system.
4.Attaches computer-generated trailer pages and bar code pages to each document and to customers' recorder receipts and copies, verifying return address and page counts. Prepares certified copies, if needed, after the documents are recorded. Collects and places fees in a secure cash drawer.
5.Scans prepared documents and verifies, reviews, accepts or rejects resulting scanned images. Ensures images and page counts are accurate.
6.Review electronic recordings, records reasons for rejections and returns reports to the eRecording provider, including preparing any necessary correspondence related to the rejections.
7.Verifies signors and account balances for companies that use escrow system as payment for recording.
8.Operates credit card machine and enters customer information via the credit card secure website.
9.Prepares associated documentation for balancing purposes, including bank deposits and balancing reports. Verifies all forms of payment including escrow, credit card and voucher documentation and includes these records in reports for the Accounting and OPR Departments.
10.Authorizes and maintains legal ease payments and documentation via secure Internet site.
11.Assists with the scanning of checks for direct deposit of payments using bank scanner and internet site when needed.
12.Assists the general public, title company personnel, other government agencies and attorneys with procedural and recording questions.
13.Provides title companies with accounting reports as requested.
14.Ensures that documents are recorded per deadline according to statute.
15.Records plats, examines for tax certificates, surveyors seals and governing agency approval. Prepares plats with stamps and documentation for scanning into the recording software system.
16.Keeps working folder up to date with new statutes and recording requirements for legal instruments.
17.Performs all other related duties as assigned.

Qualifications

  • High School diploma or equivalent.
  • Minimum of three (3) years related office experience.
  • Exhibit good communication skills, both verbal and written.
  • Exhibit appropriate office demeanor and have the ability to multi-task in a high-stress environment.
  • Must be familiar with the use of a desktop computer and proficient in data entry, keyboarding, and navigating computer applications.
  • Must be bondable.
  • Bilingual (Spanish) skills and cash handling experience are preferred.

Supplemental information

While performing the duty of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, lifting, push and pull.

Tarrant County

About Tarrant County

Tarrant County is an urban county located in the north central part of Texas. Fort Worth serves as the county seat to a county population of approximately 2.2 million citizens. Tarrant County is a member of the North Central Texas Council of Governments.

Today much of the flavor and attitudes that are the history of Tarrant County live on. The frontier has changed, but not the pioneering spirit. Tarrant County is now home to a diverse spectrum of businesses and lifestyles. Cattle and agriculture, as well as aerospace companies and defense contractors, play a major role in the economic foundation of the County. Tarrant County's western heritage sits side by side with its internationally renowned Cultural District.

With such a diverse mix of styles, there is never a lack of things to do and see. We hope you will take the time to enjoy our heritage and join us in our pioneering spirit. Tarrant County has changed dramatically over the past few years. Once dependent on defense plants and its military base, Tarrant County's economy has been transformed into one of the most vibrant and diverse in the nation and is leading the regional resurgence in business relocations and expansions, retail development and new housing construction. Once tied to the oil rigs and cattle ranches of west Texas, Tarrant County's businesses today reach around the globe and the County's commercial and industrial airports are among the country's foremost international gateways.

Industry
Government & Public Safety
Company Size
1,001-5,000 employees
Headquarters
Fort Worth, TX
Year Founded
1849
Website
tarrantcountytx.gov
Social Media