Job Description

We are hiring a part-time Associate Board Clerk to join the Legal team and support board clerking operations. Reporting to the Sr. Legal Director & Deputy General Counsel, this role works closely with the Clerk of the Board to ensure smooth, compliant, and well-organized board and committee activities.

This is an excellent opportunity to work on impactful public-sector initiatives, gain legal/board governance experience, and contribute directly to the success of the agency.

Key Responsibilities

• Support the Clerk of the Board with meeting preparation, documentation, and follow-up actions
• Serve as backup Clerk of the Board during absences
• Independently clerk committee meetings as assigned
• Prepare agendas, correspondence, and meeting materials in compliance with the Brown Act
• Provide administrative support, including maintaining monthly and annual schedules, checklists, and process documents
• Help maintain databases for Board/Committee membership, actions, and compliance documents
• Attend and clerk selected Board, committee, and special meetings, including:
  • Managing virtual meetings (primarily via Zoom)
  • Occasionally traveling to offsite meeting locations
  • Taking detailed notes and editing drafts for clarity and grammar
• Handle confidential information that has not yet been made public
• Assist with Board and staff Form 700 filings
• Coordinate Board member attendance at Board and subcommittee meetings
• Perform other related duties as assigned

Minimum Qualifications

• Education and experience (one of the following):
  • Bachelor’s degree with at least 1–2 years of work experience, or
  • Associate’s degree with at least 2–3 years of work experience, or
  • High school diploma or equivalent with at least 3–4 years of work experience
• Background in Legal, Business Administration, Public Administration, or a related field
• Experience in public-sector clerking or similar board/committee support strongly preferred
• Proficiency with Microsoft Office (including Word and Excel), SharePoint, and Confluence
• Experience using Excel or Google Sheets for data tracking and basic analysis
• Ability to learn quickly, work independently, and think critically
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication skills
• Demonstrated patience, tact, and courtesy when working with internal staff, Board members, and external stakeholders

Compensation & Schedule

• Nonexempt position
• Starting rate: $40.68 per hour
• Approximately 20 hours per week

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