TITLE: Associate Athletic Director for Internal Operations and Compliance
DEPARTMENT: Athletics
REPORTS TO: Athletic Director
CLASSIFICATION: Staff – 12 Months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt
The Associate Athletic Director for Internal Operations and Compliance is a senior member of the athletics leadership team responsible for the effective administration of internal athletics operations. The position provides leadership and oversight for athletic facilities, event and game-day operations, scheduling, budgets, personnel, risk management, policies and procedures, and NCAA, conference, and institutional compliance.
The position works collaboratively with coaches, student-athletes, athletics staff, campus departments, vendors, conference representatives, and other stakeholders to ensure athletic programs and events are conducted safely, efficiently, professionally, and in accordance with applicable policies, regulations, and governing requirements.
ESSENTIAL JOB FUNCTIONS:
- Provide leadership and administrative oversight for the internal operations of the Athletics Department and advise the Director of Athletics regarding facilities, events, budgets, staffing, risk management, compliance, and operational needs.
- Oversee the scheduling, use, maintenance, safety, and operational readiness of athletic facilities and coordinate facility needs with appropriate University departments and external vendors.
- Plan, coordinate, and oversee home athletic contests, tournaments, championships, camps, clinics, and other athletic events, including staffing, security, facility preparation, emergency procedures, and event logistics.
- Develop and maintain athletic facility and event schedules and resolve scheduling conflicts to support student-athlete needs, athletic programs, and University commitments.
- Develop, administer, and monitor operational budgets; review expenditures, purchasing activity, contracts, invoices, and financial reports for accuracy and compliance with University requirements.
- Coordinate vendor and contract administration, including procurement, service agreements, insurance requirements, performance, and renewals in accordance with University procedures.
- Develop, implement, and maintain departmental policies, procedures, operational manuals, emergency plans, and internal controls.
- Recruit, train, supervise, schedule, and evaluate assigned athletics personnel and promote accountability, professionalism, safety, and effective service.
- Provide administrative support for NCAA, conference, and institutional compliance; assist with rules education, required reporting, documentation, audits, and the identification and resolution of potential compliance concerns.
- Coordinate risk management and emergency preparedness for athletic facilities and events, including emergency action plans, safety procedures, incident documentation, security, weather-related concerns, and medical response.
- Serve as a primary liaison between Athletics and University departments, including Facilities, Finance, Procurement, Human Resources, Public Safety, Information Technology, Risk Management, and Institutional Compliance.
- Support the health, safety, academic success, and overall experience of student-athletes through effective operational planning and decision-making.
- Attend athletic contests, meetings, and other University or professional events as assigned and serve in an administrator-on-duty or sport/championship administrator capacity when designated.
- Perform other duties consistent with the scope and level of the position as assigned by the Director of Athletics.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of collegiate athletics operations, facility management, event administration, compliance, and student-athlete support.
- Ability to interpret and apply institutional policies, contracts, NCAA and conference regulations, and applicable requirements.
- Ability to lead, supervise, develop, and evaluate employees.
- Strong judgment, discretion, integrity, attention to detail, and commitment to ethical conduct.
- Ability to establish effective working relationships with University personnel, student-athletes, coaches, vendors, officials, and external stakeholders.
- Ability to maintain confidentiality and appropriately handle sensitive personnel, student, financial, and compliance information.
SUPERVISORY RESPONSIBILITY:
- Provides supervision, leadership, mentoring, and performance management for assigned 4-H Youth Development staff.
OTHER DUTIES:
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in athletic administration, sport management, business administration, public administration, higher education, or a related field.
- Progressively responsible experience in collegiate athletics administration, facility operations, event management, compliance, or a related area.
- Experience managing complex events, facilities, budgets, personnel, or administrative operations.
- Knowledge of NCAA rules, conference regulations, and intercollegiate athletics administration.
- Strong organizational, analytical, financial, communication, and problem-solving skills.
- Ability to manage multiple priorities, meet deadlines, exercise sound judgment, and respond effectively to changing circumstances.
- Proficiency with standard office, scheduling, budgeting, and records-management technology.
PREFERRED QUALIFICATIONS:
- Master’s degree in sport administration, business administration, higher education, law, or a related field.
- Senior-level administrative experience within an intercollegiate athletics department.
- Experience with NCAA compliance, championship event administration, facility management, capital projects, procurement, risk management, or emergency planning
Licensing and Certifications:
- Valid Driver’s License Required.
WORKING CONDITIONS:
- Work is performed in office settings and indoor and outdoor athletic facilities. The position requires regular, reliable, and punctual on-campus attendance and may require evening, weekend, holiday, and emergency work based on athletic schedules and departmental needs. Occasional travel may be required.
- The employee may be exposed to varying temperatures, inclement weather, loud environments, large crowds, and active athletic or maintenance areas. The position may require extended periods of standing or walking and the ability to move throughout athletic venues and respond to operational or emergency situations, with or without reasonable accommodation.
- Regular, reliable, and punctual attendance at the designated work location is an essential function of this position. The employee is expected to report to work as scheduled and remain available during assigned work hours, except as otherwise authorized in accordance with University policy or an approved accommodation.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
Internal candidates are encouraged to apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
