Job Description

All activities related to running the office efficiently ensuring Safety and Security compliances required as per company guidelines and local provincial laws

Main telephone line receiving voice messages and distribution to appropriate department or employee

Office and facilities services including ordering and receiving of coffee supplies stationary supplies and inventory management

Courier Mail Packages responsible for incoming outgoing and distribution to required stakeholders

Managing access card inventory in line with reporting requirements Physical handover of access and ID cards to new joiners and collection of cards back from employees who resignrelocate

Helping new hires and international employees with officeworkstation set up office orientation health and safety protocols access cards

Coordinate and assist with internal external employees and client events as per budget provisions such as Townhalls Christmas Party food events for staff and clients etc

Food ordering for Internal or External Meeting Support food orders client visits special assistance as requested for LTM Executive visits

Assist with booking meeting rooms resources for clients or internal meetings and events

Supervise and maintain other office services and facilities such as replacing batteries in touchless faucets office desks when required ensure property management replace paper towels in washroom and kitchen dispensers as needed

Monitor and respond to Facilities emails for facility issues

Create service requests for with Property Management for office cleaning heating cooling lighting washroom hand soap etc

Oversee Security Operations for the site

Other general office admin support as may be requested required

Coordinate for senior executive visits to office

Guidance to employees about local amenities

Receive cheques and courier to bank as required

Preparing the annual budgets for Admin Making sure the actual cost does not exceed the budget provided

Coordinating for various audits conducted for Mexico operations

Fluency in Spanish