Job Description

Provides secretarial and administrative support to Supply Chain Management International Leader (AVP - Assistant Vice President) and APCJ (Asia Pacific, China, Japan) SCM Leadership Team and Asia Pacific SCM team members based in Singapore.

Responsibilities:

Administrative Support:

• Manage and prioritize incoming correspondence (emails, letters, phone calls) and handle routine inquiries.

• Schedule and coordinate appointments, meetings, and travel arrangements for the AVP, APCJ Leadership Team and AP SCM Singapore based team.

• Prepare meeting agendas, take meeting minutes, and distribute relevant documents to participants.

• Coordinate and document action points from meetings, ensuring they are followed up and completed.

• Assist in drafting and proofreading official documents, reports, and presentations.

• Maintain and organize departmental files and records in both physical and electronic formats.

• Process and track departmental expenses, reimbursements, and invoices.

Communication and Coordination:

• Serve as a liaison between the AVP and various internal and external stakeholders, including senior executives, vendors, and business partners.

• Facilitate effective communication within the department and between different teams.

• Coordinate and communicate with other departments to gather necessary information or resources.

• Assist in preparing and disseminating internal communications, announcements, and updates.

Project and Initiative Support:

• Assist in coordinating and tracking progress on departmental projects and initiatives.

• Collect and compile data, create reports or presentations to support decision-making.

• Monitor project timelines and deadlines, providing reminders and escalating issues as necessary.

Miscellaneous Support:

• Assist with organizing departmental events, conferences, and training sessions.

• Maintain inventory of office supplies and coordinate procurement when needed.

• Provide general support to other team members as required.

Qualifications and Requirements:

• Full GCE 'A' level or Diploma in Business Administration

• Preferably 5-8 years relevant work experience in pharmaceutical or manufacturing industry

• Proven experience in providing administrative support at a senior management level.

• Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple deadlines.

• Strong written and verbal communication skills, with exceptional attention to detail.

• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and ability to quickly learn new systems / processes.

• Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.

• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.

• Knowledge of supply chain management and familiarity with related terminology and processes is preferred.

Required Skills:

Business Administration, Business Administration, Confidential Data Handling, Confidentiality, Critical Thinking, Database Management, Data Entry, Document Management, Drafting Documents, Event Planning, Facility Management, Meeting Minutes, Microsoft Office, Office Applications, Office Supply Inventory, Operating Office Equipment, Process Improvements, Processing Expense Reports, Reporting and Analysis, Report Presentations, Scheduling, Senior Program Management, Software Office, Supply Change Management, Travel Coordination {+ 1 more}

Preferred Skills:

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Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Temporary (Fixed Term)

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

08/31/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.