Job Description

The Administrative Assistant will play a critical role in enabling the success of the Brazil business unit, acting as a trusted partner to leadership and a central connector across teams. This role goes beyond traditional administrative support. It is designed for someone highly organized, proactive, and eager to learn, who takes pride in executing with excellence, especially when it comes to creating high quality, visually compelling presentations We are looking for a candidate who thrives in a fast paced, international environment, is naturally curious, embraces technology and AI tools, and wants to grow professionally while making a visible impact on the business. Due to frequent interaction with global stakeholders, advanced to fluent English and a strong sense of confidentiality and professionalism are essential.

Key Responsibilities (responsibilities may evolve as the business grows.)

Business & Leadership Support

• Provide direct administrative and operational support to the Brazil Leadership Team as directed by the Country Leader, ensuring priorities are met and operations run smoothly.

• Plan, organize, and coordinate work to support business goals, deadlines, and best practices.

• Proactively anticipate needs, identify risks, and solve problems before they escalate.

Communication, Meetings & Events

• Organize internal communications, meetings, workshops, and off-site events.

• Coordinate Town Halls, including scheduling, communications, materials, and high impact PowerPoint presentations

• Prepare agendas, take meeting minutes, track action items, and follow up on execution.

• Reserve and prepare meeting rooms, ensuring all materials and logistics are in place.

Presentation Excellence (Critical Skill)

• Create impeccable, visually appealing, and executive ready PowerPoint presentations for leadership meetings, Town Halls, and external interactions.

• Leverage tools such as PowerPoint, Canva, and AI-based design or productivity tools to elevate quality, speed, and consistency of presentations.

• Ensure presentations reflect strong storytelling, clarity, and brand standards.

Office & Vendor Management

• Manage office related contracts and services (office rental, parking, supplies).

• Order and oversee office supplies, business cards, and access badges.

• Serve as the primary point of contact with the Travel Agency, supporting bookings, registrations, and ongoing coordination.

Operational & Administrative Excellence

• Proactively manage contract signature workflows and follow up on approvals.

• Maintain files, databases, and organizational charts up to date.

• Support internal communications such as the International Newsletter and Brazil Journal, ensuring content readiness for approval and submission.

Culture, DE&I & Collaboration

• Support Diversity, Equity & Inclusion initiatives by coordinating meetings, presentations, and engagement with Employee Resource Groups.

• Foster a positive, inclusive, and collaborative work environment through attitude, ownership, and teamwork.

• Supports New Employee Orientation (NEO) coordination, i.e., communication, scheduling training, equipment assignment and day 1 activities.

Qualifications & Profile

• Bachelor’s Degree required.

• Advanced to fluent English

• Strong proficiency in PowerPoint, with the ability to create professional, visually polished presentations.

• Experience using or willingness to learn Canva and AI-based tools to enhance productivity and presentation quality.

• Highly organized, detail oriented, and reliable.

• Proactive mindset with strong communication skills and discretion.

• Comfortable working in a dynamic, international, and matrixed environment.

Why This Role Is Attractive

This is an excellent opportunity for someone early in their career who wants to:

• Work closely with senior leadership, learn and grow professionally

• Build strong business exposure in a global company

• Develop advanced communication, presentation, and organizational skills

• Grow into broader roles over time based on performance and curiosity

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

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