Job Description

[What the role is]

We are seeking a detail-oriented Assistant/ Deputy Manager (SMS Policy, Promotion & Regulatory Audit) for a one-year assignment to develop, manage, maintain documentation and streamlining of safety processes that supports our Safety Management System. This role ensures that all safety-related policies, procedures, and records are accurate, up-to-date, and compliant with regulatory standards.

[What you will be working on]

Documentation Management

• Develop, update and maintain the SMS manual and supporting documentation

• Create and maintain systematic filing systems

• Ensure all documents comply with organisational standards and formatting guidelines

• Implement version control and document tracking systems

Quality Control

• Conduct regular check on documentation to ensure accuracy and completeness

• Identify and rectify gaps or inconsistencies in existing documentation

• Maintain documentation logs

Administrative Support

• Assist team members with document retrieval and filing

• Facilitate training and awareness sessions on SMS documentation standards and usage

• Support the development of documentation templates and standardised formats

• Prepare regular progress updates

[What we are looking for]

Required Qualifications:

• Trained n Aviation Management, Business Administration, Information Management, or related field

• Minimum 2 years of experience in documentation management, compliance or quality systems

• Proficient in Microsoft Office Suite, particularly Word and Excel

• Experience with document management systems is an advantage

Key Skills

• Excellent attention to detail and organisational abilities

• Strong written and verbal communication skills

• Ability to work independently and meet deadlines

• Good problem-solving and analytical skills

• Proficiency in data entry and file management

• Strong time management and multitasking abilities

• Excellent interpersonal skills

• Initiative to suggest process improvements

Note: Your appointment designation will commensurate with your relevant work experience. Successful candidates will be offered a 1-year contract in the first instance, and may be considered for placement on a permanent tenure or subsequent contract renewal.