Job Description
The Assistant/ Associate Director of Undergraduate Admission is responsible for developing and implementing recruitment activities for assigned areas nationwide, particularly for transfer students. The Assistant/Associate Director of Admissions Transfer Coordinator works with prospective students throughout the college process. The Assistant/Associate Director is committed to providing excellent service to students, families, and related individuals or organizations, reinforcing Marymount’s commitment to student-centered education and development. Candidates hired at the Associate level will support staff development and strategic initiatives for all prospective undergraduate populations.
Direct Supervisor Director of Undergraduate Admission
Status : Full-Time, Exempt
Grade: 12
Division: Admissions & Aid
No. Direct Reports: 0
Target Weekly Hours: 40
Location : 2807 N Glebe (Main Campus)
Benefits Eligibility: Yes
MAJOR DUTIES AND RESPONSIBILITIES
- Counsels and advises prospective students, applicants, and family members about opportunities at Marymount University. Develops working knowledge of admissions & financial aid processes, academic programs, and student life. Excellent oral and written communication skills are essential.
- Reviews applications and reccomends decision for admission, leads review process for students transferring into Nursing programs.
- Establishes and maintains effective communication and rapport with higher education counselors, CBOs, and IECs.
- Manages a recruitment territory, uses data to drive decisions, and considers ROI in recruitment events, travel, and marketing efforts.
- Schedules and participates in approved travel to assigned regions including, but not limited to, high school visits, fairs, career days, and college nights; implements additional activities such as interviews, receptions, and virtual events.
- Supports all on-campus recruitment events, such as open houses and other divisional events. Staff are accountable for generating reports, informing and meeting goals within their territory, and providing input to admissions and student affairs leadership to inform the bigger enrollment picture.
- Travel to fairs and events, In-person, phone, email, & chat are all required ways Marymount communicates with potential students. Admissions staff members must be agile and able to participate in these ways so that counselors will employ strong telephone, electronic, and in-person communication skills.
- Conduct presentations through multiple communication channels, demonstrating effective use of various technologies, including, but not limited to, Zoom, Skype, Teams, Google Meet, Slate Webinar, and in-person projection technology. Participates in call nights as scheduled throughout the recruiting cycle.
- Ability to travel overnight and work evenings & weekends, with the understanding that time off may not be permissible during the height of the recruitment season.
- Responsible for representing the entire university to external constituents. As such, it is critical that Admissions Counselors have a thorough understanding of university policies and procedures, a professional presence, and that they give accurate information while abiding by the university and higher education best practices.
- Evaluates applications and supporting materials to recommend admission decisions.
Other Duties as assigned
- Assists in the efficient and effective operation of the Admission office as needed
- Helps train new employees
- Participates in professional admission organizations
- Updates student information and maintains data records
- Performs other work-related duties as assigned
JOB REQUIREMENTS
Education
A bachelor’s degree (BA, BS, etc.) is required.
Experience
2-3 years of related experience in recruiting, undergraduate admissions, and customer service within the higher education. Transfer experience is highly desireable. An Associate Director will have 4-6 years of experience.
Licenses or Certifications
Valid driver’s license
Financial Responsibility
Processes or records financial transactions within established guidelines and safeguards. Responsible for university-issued credit cards to be used for necessary expenses and files the appropriate expense reports.
Supervision None
Special Knowledge
Knowledge of Microsoft Word, Excel, and PowerPoint. Skilled in public speaking and the ability to interact with many different people. Ability to write grammatically correct emails/letters. Knowledge of terminology used in admissions and financial aid. Fluent in Spanish preferred. Slate experience preferred
Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: https://marymount.edu/student-life/health-wellness/title-ix-2/
