Job Description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

04/24/2026

Type of Position:

Management - Operations

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks ( available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu

Department:

AA | Enrollment Services

Department's Website:

of Job Duties:

*Upon applying, please submit a cover letter and a resume*

The Assistant University Registrar for Transcripts and Certifications is a member of the UAMS Office of the University Registrar (OUR) team, and establishes business processes to provide student transcripts and education records internally and externally, coordinates official transcript requests through the National Student Clearinghouse and provides timely communication to students, faculty, staff, and external constituencies. This position is responsible for enforcing applicable guidelines related to FERPA and student privacy, and manages legacy transcript records housed in multiple systems. The Assistant University Registrar for Transcripts and Certifications serves on the Enrollment Services team and contributes to the overall function of the OUR, and serves as the primary point of contact for transcripts and educational verifications and certifications.

Qualifications:

• Bachelor’s degree or

• Associate degree plus two (2) years in higher education enrollment services or related higher education area required.

Knowledge, Skills, and Abilities:

• 2 years of experience with a student information system, such as PeopleSoft, Banner or Workday

• Intermediate proficiency with standard office computer programs (e.g., MS Office Suite)

Responsibilities:

• Reviews and processes all official UAMS transcript requests.

• Maintains records of all requests and provides communication to requesters.

• Prepares transcripts for submission by mail, electronically, or direct retrieval.

• Coordinates with UAMS colleges as needed for legacy records, and accesses legacy records housed in multiple locations, both electronic and physical.

• Provides transcript processing data for reporting, evaluation/assessment, and reconciles monthly transcript fee revenue reports.

• Prepares batch transcripts and reports for academic program licensing and coordinating boards.

• Responds to student and external agency requests for verifications of education, progress, graduation and degree conferral.

• Coordinates with UAMS colleges as needed for academic department-specific requests and prepares certification documents for state boards.

• Processes student demographic data updates in the student information system (Workday) and processes requests for duplicate/reprinted diplomas.

• Participates in the general functioning of the OUR: Answers phones, reviews, and responds to emails, and meets with visitors to the OUR.

• Provides backup staffing support to other team members through cross-training for other registrar responsibilities and functions.

• Provides additional support to other areas of the OUR based on seasonal workload and needs.

• Participates in Workday sub-committees and governance as required; participates in systems testing and development.

• Maintains student records according to industry best practices, and in compliance with applicable laws, UAMS Policy, and accrediting agency standards.

• Generates reports and queries as required by institutional, college, and academic units, and responds to ad hoc requests for data/information, in coordination with the University Registrar and the department of Institutional Research, Policy, and Accreditation.

• Monitors and tracks legacy student transcript records housed in Workday as well as legacy SIS and archive locations, including network folders, CDs, microfilm, and paper hard copies.

• Maintains legacy transcript archive systems and transcript location index by academic program and year.

• Performs other duties as assigned.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Hearing

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Lifting, Pulling, Pushing

Benefits Eligible:

Yes