Job Description

What you can bring into the team:

JOB MISSION:

• The position combines senior-level executive assistance with exposure to strategic planning and business project coordination, working closely with cross-functional teams to ensure smooth execution of key initiatives and leadership processes.

Executive & Leadership Support

• Provide comprehensive executive assistance to the GM, with a strong focus on complex meeting and agenda management.
• Manage end-to-end meeting arrangements for division-level, regional, and global meetings, including scheduling across time zones, agenda coordination, materials preparation, and follow-up.
• Anticipate the GM’s needs with a high level of discretion and consideration; proactively offer options, identify potential issues, and propose practical/ creative solutions to ensure effective execution.
• Act as a reliable coordination point between the GM and internal/external stakeholders, ensuring clear, timely, and professional communication.
• Support preparation for leadership meetings by organizing inputs, aligning stakeholders, and ensuring readiness of materials.

Business & Strategic Planning Support

• Support consolidation of raw data and inputs across functions and domains, particularly during key cycles such as annual budgeting, ongoing business initiatives, and major leadership reviews.
• Assist in the coordination and tracking of cross-functional business projects, including meeting organization, timeline updates, and follow-up on action items.
• Contribute to the preparation of presentations and materials for senior leadership discussions, ensuring clarity, structure, and accuracy.
• Apply a data-sensitive and detail-oriented approach when handling business information; support basic data analysis and synthesis as needed.
• Partner with relevant teams to help maintain momentum and visibility on strategic initiatives through structured tracking and documentation.

Person Specifications:

Academic / Professional Qualifications

• University Degree and above

Work Experience & Competencies

• Proven experience as an Executive Assistant or similar role supporting senior leaders, with service mindset.
• Excellent English communication skills, both written and verbal, with confidence working with regional and global stakeholders.
• Strong organizational and coordination skills, with the ability to manage multiple priorities in a fast-paced setting.
• Proficient in PowerPoint and Excel; able to structure information clearly and professionally.
• Basic data analysis capability or strong potential to develop in this area; highly attentive to detail and accuracy.

Personal Attributes

• Highly considerate, proactive, and solution-oriented; able to think ahead rather than wait for instructions.
• Self-motivated and result-driven, with a strong sense of ownership.
• Comfortable working with ambiguity and collaborating across functions and teams.

Key Interactions:

Internal

• WFJ division leaders, Chanel Mainland China Leaders
• Regional & Global counterparts
• IT, HR, Finance, Operation Team

External

• Vendors, agencies