Job Description

• Ipswich School
• Address: 25 Henley Road, Ipswich IP1 3SG
• Salary: £25,152 per annum
• Hours: 37.5 hours per week, 35 weeks per year (term time + up to 15 days in the school holidays)
• Contract: Permanent, required as soon as possible
• Reference: 5154.

Ipswich School are seeking to appoint a highly organised and proactive Assistant to the Senior Management Team (SMT) to provide comprehensive support to allocated members of the SMT. This is an important role within the school, offering an exciting opportunity to contribute to the effective running of pastoral, safeguarding, co-curricular, academic and whole school operations, in a busy independent school environment.

The role will provide dedicated support to the Senior Deputy Head (Academic and Co-Curricular), Deputy Head (Pastoral/Head of Boarding), Assistant-Head (Academic and Co-Curricular), Head of Lower School, Head of Middle School and Head of Sixth Form and will be responsible to the Executive Assistant to the Head.

You will be discreet, efficient and forward thinking with excellent organisational skills and the ability to manage sensitive information with the utmost professionalism and confidentiality.

You will help maintain and improve robust administrative processes, enabling the SMT to focus on strategic priorities while ensuring that day to day operational demands are met.

Duties and responsibilities

• SMT Support
• Provide comprehensive administrative support to the allocated members of the SMT
• Manage calendars, meetings and associated scheduling
• Prepare documentation, reports, agenda, letters and minutes as required, including taking minutes that include meetings of the governing body.

Pupil Administration

• Coordinate appropriate and timely communication with parents and pupils as required
• Plan internal events for Pupils such as social events, subject choice events
• Record, track and organise detentions
• Assist with the preparation and distribution of Pupil handbooks and revision guides.

Safeguarding

• Maintain secure and confidential compliant records in line with statutory requirements and school policy.

Co-Curricular and Events Support

• Assist with the organisation and planning of Parents’ Evenings, Admissions events, Open Mornings and other whole school or section events.
• Support Speech Day planning, including the organisation and tracking of prizes.
• Organise and execute meetings with Heads of Houses, Heads of Departments and other members of teaching staff.

Data Management

• Act as a high level user for key school systems such as iSAMS and CPOMs, supporting other staff in their effective use of these platforms
• Extract and prepare data for operational needs ensuring accuracy and timely availability
• Completion of statutory returns as required
• Input and manage Event relevant data with all departments to avoid clashes, ensuring that the School calendar (in all formats) is up to date.

Hours of work, salary and benefits

This is a permanent post (subject to satisfactory completion of a probationary period lasting 6 months).

The hours of work during Ipswich School term time are usually between 8am - 4.30pm, Mondays - Fridays (35 weeks per annum), with a one-hour unpaid break for lunch (7½ hours per day, 37½ hours per week)

During Ipswich School holiday periods, the post holder will usually work from 8.30am - 4.30pm with a one-hour break for lunch (7 hours per day) for a total of up to 15 days (or a combination of full and half days up to this amount) at convenient times to be agreed with the Head’s EA. This is likely to include time in August to deal with public examination results and prepare for the start of the new academic year.

There may from time to time be the requirement to attend events and appointments outside of normal school hours, for which time off in lieu may be taken, or to work some additional hours at other times which may be claimed separately via a timesheet

The salary for this post (for the hours as described above) will be £25,152.71 per annum and includes the holiday pay per annum as required by the Working Time Regulations.

Free lunch is provided in the school dining hall during term time when the kitchen is in operation.

Staff are able to use the school's swimming pool and fitness gym (in compliance with appropriate rules and regulations).

You will have access to Smarthealth, the school’s wellbeing app for staff which offers 24/7 GP access and mental health support.

After 3 months' service and/or in line with workplace pension legislation, the post holder will be entitled to join a defined contribution pension scheme, with a generous employer contribution and life cover.

How to apply

We would encourage you to download the full job description for this role from our website

Please apply using our application form. We cannot accept a CV in place of a fully completed application form for a role that involves working in a school environment.

Completed application forms should be returned by the closing date to: the Director of HR, Ipswich School, 25 Henley Road, Ipswich, IP1 3SG or email hr@ipswich.school

Candidates shortlisted for interview will be advised as soon as possible after the closing date and interviews are likely to be week commencing 29 June 2026, when we will also ask candidates to undergo a competency assessment.

Closing date: 5pm, 25 June 2026.

Interview date: week commencing 29 June 2026.

Ipswich School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the job, including checks with past employers and an Enhanced Disclosure via the Disclosure and Barring Service