Job Description

• Permanent Part Time Contract = 4 days a week for real work/life balance
• Goorgyp (Cloverdale) WA 6105
• $72,150 + super + NFP salary packaging benefits
• Make a meaningful difference to the lives of Australians in need

Life at Mission Australia

When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we advocate for a fairer Australia, to meet the growing needs of people across the country. Together we’re building hope and possibility for all.

Find out more about us and our purpose

Your Opportunity

We are seeking a proactive and highly organised professional to join our Perth Head Office as the Assistant to the Regional Leaders, supporting Community Services and NDIS portfolios. In this pivotal role, you will provide high level administrative and operational support to two extremely busy leaders, ensuring the smooth day to day running of the office while enhancing overall efficiency and productivity.

Working in a dynamic and fast paced environment, this is an on-site position where you will act as a central point of coordination, managing competing priorities, streamlining processes, and facilitating communication across a broad network of internal and external stakeholders. You will play a critical role in relieving the Regional Leaders of complex administrative detail, enabling them to focus on strategic and operational outcomes.

This opportunity suits a seasoned Executive Assistant who thrives on variety, demonstrates sound judgement in ambiguous situations, and is confident navigating evolving priorities, systems, and stakeholder needs.

Your Key Responsibilities:

• Provide high-level administrative support to two Regional Leaders, ensuring seamless daily operations across Community Services and NDIS.
• Manage complex and ever-changing calendars, proactively preparing leaders for meetings and coordinating schedules across multiple sites.
• Coordinate meetings and events, including room bookings, agendas, minute taking, catering, and end-to-end logistics.
• Act as a key point of contact, managing communications, enquiries, and visitors with professionalism, warmth, and confidentiality.
• Prepare, proofread, and collate reports, presentations, and correspondence to a high standard of accuracy and quality.
• Process invoicing, credit card reconciliation, and support project-related administrative tasks and approval workflows.
• Develop, implement, and continuously improve administrative systems and processes to support efficiency and consistency across services.

Requirements for Success

• Minimum 2+ years’ experience in a senior administrative or Executive Assistant role supporting senior leaders.
• Relevant qualifications in Administration, Business, or a related discipline.
• Advanced organisational skills with the ability to manage multiple competing priorities and adapt quickly to changing demands.
• High level of initiative, sound judgement, and ability to work autonomously in complex or ambiguous environments.
• Strong communication and stakeholder engagement skills, with the ability to tailor communication styles across diverse audiences.
• High level of accuracy and attention to detail, including strong proofreading, reporting, and data collation capability.
• Advanced computer literacy, with proficiency across multiple systems and the ability to quickly learn new platforms and tools
• Full driver licence with no restrictions

Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people.

Your Benefits

To ensure our employees feel valued, empowered, and celebrated, we provide a range of employee benefits including:

• Rewarding work – every day you know you’re making a real difference
• Not-for-profit salary packaging, reducing your tax (details via AccessPay)
• Free external, confidential counselling and access to chaplaincy support
• Volunteering opportunities
• Opportunity to purchase additional annual leave
• Extra leave including: Mission Australia Thank You Day & Work Anniversary Day off

Our Culture

Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.

We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve.

We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you’re skilled and actively support our purpose and values, you would be welcome at Mission Australia.

If you live with disability and require support to submit your application, please email talentattraction@missionaustralia.com.au or visit our Careers page for additional contact details.

We strongly encourage applications from people who identify as Aboriginal or Torres Strait Islander. For culturally safe support or assistance with your application, please contact us at Deadlycareers@missionaustralia.com.au

Find out more about a career with Mission Australia

How to apply

Click ‘Apply’ and send your application today!

As a committed Circle Back Initiative employer, we will respond to your application.

Applications for this role are shortlisted as received and we are interviewing through the advertising period. Please apply as soon as possible to be considered. Thank you