Job Description

Responsibilities:

• Provide comprehensive administrative support to the Managing Director, including managing a busy schedule, coordinating travel arrangements, and preparing reports and presentations.
• Act as the primary point of contact for the Managing Director, fielding calls and inquiries and providing timely responses.
• Manage and maintain the Managing Director's calendar, ensuring efficient time management.
• Coordinate and arrange meetings, both internal and external, including scheduling, preparing agendas, and taking minutes.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Handle confidential information with the utmost discretion.
• Perform other administrative duties as assigned.

Requirements:

• Bachelors degree in business administration or a related field.
• Fluent in both English and Japanese (both written and spoken; N3 is preferable).
• Minimum of 2 years of experience as a personal assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Strong interpersonal skills and the ability to build relationships with colleagues at all levels.
• Discretion and ability to handle confidential information.