Job Description

OFFICE OF COUNCIL AND COURT SECRETARIAT AND LEGAL

Assistant to Director (25260660)

The Office of Council and Court Secretariat and Legal (CCSL), with a fast-paced work environment, is looking for a dynamic team player to join its small vibrant team in the post of Assistant to Director.

Responsibilities:

• Provide comprehensive administrative and operational support to the Director of CCSL, coordinate schedules and meetings, prepare reports and correspondence and handle confidential matters with discretion;
• Provide professional administrative support to senior management committees and the Council and Court (including various Council committees and task forces) and University-wide projects;
• Liaise with internal units, affiliated institutions and external bodies such as the Government of the HKSAR, LegCo, statutory bodies and other stakeholders;
• Coordinate data research, maintain databases and perform other administrative duties;
• Coordinate University-wide events; and
• Perform other duties as assigned.

Requirements:

• A bachelor’s degree with at least five years of relevant work experience;
• Strong communication, time management and problem-solving skills with attentiveness to details are essential;
• A self-motivated team player with the ability to work independently and under pressure to meet tight schedules;
• An excellent command of both written and spoken English and Chinese, and Putonghua; and
• High proficiency in computer application skills including MS Office (Word, PowerPoint, Excel, etc.).

Shortlisted candidates are required to sit for a written test.

The initial appointment will be made on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for an interview 8 weeks from submission of applications may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.