Job Description

Job Location: Upper School - San Jose, CA 95129

Position Type: Staff

Salary Range: $26.00 - $36.00 HourlyThe Harker School is seeking a temporary, part-time Assistant to College Counseling to support the day-to-day administrative and organizational needs of the College Counseling Office.

This position will start as soon as possible and continue through January 29, 2027, working the following schedule:

• Thursday: 8:00 a.m. – 5:00 p.m.
• Friday: 8:00 a.m. – 2:00 p.m.

The Assistant to College Counseling provides essential support to students, families, counselors, faculty, and visiting college representatives. This role serves as a key point of contact for the office and helps coordinate scheduling, communications, records, events, and other logistics associated with the college counseling and application process.

This is a temporary, non-exempt staff position reporting to the Director of College Counseling.

QualificationsEssential Duties and Responsibilities

• Greet and assist students, parents, college representatives, and other visitors to the College Counseling Office
• Respond to general phone and email inquiries in a timely and professional manner
• Schedule and coordinate student and family appointments, college representative visits, information sessions, and other meetings
• Maintain and coordinate office calendars and scheduling
• Assist college counselors with meeting preparation, correspondence, mailings, and event logistics
• Support administrative workflows associated with the college application process
• Maintain organized and accurate student records and office documentation
• Manage office supplies and assist with general office organization
• Provide administrative and logistical support during high-volume periods, particularly during the fall college application season
• Maintain strict confidentiality and exercise discretion when handling student academic, personal, and family information
• Perform other administrative duties as assigned in support of the College Counseling Office

Required Knowledge, Skills and Abilities

• Strong organizational and time-management skills with excellent attention to detail
• Ability to effectively manage multiple priorities and competing deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office and Google Workspace applications
• Comfort working with database, CRM, and other technology-based systems
• Strong technical, analytical, and troubleshooting skills
• Self-motivated and able to work independently while exercising sound judgment and initiative
• Strong collaborative mindset with a commitment to continuous improvement and providing an excellent experience for students and families
• Genuine interest in and enjoyment of working with adolescents and their families
• Patient, empathetic, and composed when assisting individuals during stressful or high-pressure situations
• Demonstrated sound judgment and discretion when working with confidential and sensitive information

Working Conditions

Typical office working conditions.

Physical Demands

While performing the duties of this position, the employee frequently sits for extended periods of time. The position may also require reaching, lifting, finger dexterity, grasping, repetitive motions, talking, hearing, and visual acuity.

Our Mission

Our mission is to educate students for success at college and beyond and to foster kindness, respect and integrity within a safe and nurturing environment. We achieve academic excellence through the development of intellectual curiosity, personal accountability and a love of learning. Our comprehensive program and exceptional faculty and staff help students discover, develop and enjoy their unique talents. We honor individuality, embrace diversity, and promote leadership and service, preparing students to take their place as global citizens.

Compensation

Pay for this position is determined according to The Harker School's established pay scale and is based on relevant education and experience, as evaluated by the Human Resources Department. The posted pay range reflects the full pay scale for this position. While the maximum rate is included for transparency, most new hires can expect to fall within the lower to middle portion of the pay scale based on their qualifications and experience.