Job Description

Posting number: 03067

Department: AUSTIN TINDALL

Job classification: ASSISTANT SPORTS FACILITY MGR

Posting type: Open

Categories: Recreation, Parks and Recreation, Sports

Summary

**Position subject to close at any time**

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAY GRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

Under administrative direction, the purpose of the position is to assist the Facility Superintendent with the overall management and operations of the sports facility assigned on a day-to-day basis. Coordinate the organized usage of County sports facilities. Employees within this classification perform at the supervisory level; and is responsible for providing a safe recreational environment for community programs, youth activities, professional and amateur sports, and special events provided by the County.

Examples of duties

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Assists the Facility Superintendent with overall management and operations of the sports facility assigned on a day-to-day basis.
• Assists in evaluating existing policies and procedures and recommends improvements which will better reflect the needs of the facilities and/or improve the efficiency of operations.
• Assists with the recruitment, training, supervision, and evaluation of employees including part-time event personnel.
• Assists in the development and monitoring of the annual budget and researching new operating methods and procedures.
• Leads and supports staff and organizers to ensure special event set-up and preparations are complete.
• Provides guidance and leadership to all staff to execute successful games and special events.
• Works with staff to prepare detailed plans, outlines, and diagrams for distribution to carry out contractual and departmental obligations in conjunction with events.
• Coordinates with game day officials to ensure their needs are met.
• Administers and monitors established contracts with service providers.
• Works collaboratively with organizers and staff who use the facility to schedule events and keep the facility in good order.
• Develops and reviews recommendations regarding short-term and long-range programs and projects.
• Clarifies and resolves complex problems spanning multiple areas.
• Researches and develops new initiatives and technology to improve service, enhance revenue, and realize system-wide opportunities.
• Plans and facilitates athletic programming and scheduling for the community including but not limited to professional and amateur games/tournaments, sports leagues, programs, clinics, special events, facility and league scheduling, coaching/officiating seminars, and other related duties as assigned.
• Collaborates with Experience Kissimmee and Central Florida Sports Commission to procure and execute successful athletic events;
• Develops cooperative relationships/partnerships with area schools, non-profit organizations, business leaders, community organizations, leagues, coaches, parents, and children.
• Ensures facility maintenance schedule is followed, and coordinates the setup, cleanup, and security of the Complex for all athletic activities to ensure the safety, general welfare, and enjoyment of the general public.
• Collaborates with operational and maintenance staff to coordinate field usage, maintenance, repairs, and other improvements.
• Receives and responds to inquiries regarding athletic programs; creates and disseminates promotional materials, schedules, memorandums, reports, and other related items.
• Performs a variety of record-keeping duties; manages and maintains program or league record-keeping, filing systems, and relevant materials.
• Maintains all records and coordinates collecting of league fees, obtaining waivers and rosters, and game statistics as needed.
• Performs a variety of administrative support functions, e.g., attends meetings; processes reservations and league information; generates reports; documentation verification; gathers, interprets, and prepares data for reports and recommendations; provides information to supervisor; prepares reservation contracts and agreements; accepts payments for reservations; assists with budget functions; accounting for revenue and expenditures.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

Qualifications

Education: Associate’s Degree with coursework in Leisure Services, Sports, or a related field.

Experience: Two (2) years of responsible experience performing duties consistent with the Essential Job Functions of the position, including one (1) year in a lead or supervisory capacity.

Miscellaneous: Must possess and maintain a valid Florida Driver’s License. Must be willing to work nights, weekends, and holidays.

Supplemental information

PHYSICAL DEMAND REQUIREMENTS:

Physical Demand: Sedentary - Medium

• 50 pounds maximum lifting.
• Occasional (up to 1/3 to 2/3 of the work time) lifting, carrying up to 10 lbs.
• Some occasional walking or standing may be required.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• If less lifting involved, will require significant walking/standing may be required.
• If mostly sitting is involved will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.
• Requires exposure to adverse weather conditions, chemicals, and other hazardous materials.