Job Description

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “ Great Colleges to Work For” Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University Law School is seeking an Assistant Registrar. The Assistant Registrar, working under the direction of the Registrar, supports the administration of academic services operations for the Law School, including academic records, registration, course scheduling, exams, grading, graduation processing, reporting, and related compliance and operational functions. The Assistant Registrar collaborates with students, faculty, staff, law school leadership, university partners, and external agencies to ensure accurate records management and effective academic operations through strong organization, attention to detail, collaboration, and communication.

A bachelor's degree and three years of relevant work experience are required. A master’s degree and seven years of relevant work experience are preferred. Additional education or experience may be considered in lieu of one another.

Additional required qualifications include:

• Experience in higher education administration, academic services, student services, or a related operational environment
• Ability to quickly learn and apply regulatory requirements in a higher education setting
• Ability to work well with a team of professionals
• Strong organizational, analytical, and communication skills while managing multiple priorities in a detail-oriented environment
• High attention to detail and commitment to accuracy
• Learn and effectively use systems such as Banner, CIM, OnBase, CLSS, Crystal Reports, and Microsoft Office applications
• Interpret and apply academic policies and procedures
• Strong problem-solving skills and the ability to work within established guidelines
• Maintain a collaborative, service-oriented approach to working with students, faculty, and university partners
• Handle sensitive information with professionalism and strict confidentiality

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Lead registration processes, including student communications, system updates, troubleshooting, waitlist management, and enrollment monitoring
• Maintain records and specialized registration processes related to advocacy teams, independent studies, field placements, Law Review, and limited-enrollment courses
• Support maintenance of accurate, secure, and confidential student academic records in accordance with institutional policies and FERPA requirements
• Serve as a resource for students, faculty, and university partners regarding academic processes, including registration, records, and degree progress
• Lead reporting operations using university reporting systems, data analysis tools, and records management practices to support data-informed decision-making, trend analysis, and operational improvement across Academic Services functions
• Maintain data accuracy, integrity, and consistency across academic systems while developing and refining efficient reporting processes and workflows
• Maintain accurate, confidential, and timely bar-related records, reporting, and certification processes on behalf of students, alumni, and various state boards of law examiners
• Assist in the processing and secure maintenance of Character & Fitness documentation in collaboration with students, law school leadership, and Boards of Law Examiners
• Manage academic scheduling operations and related audits within university systems
• Oversee grading processes and related systems while identifying opportunities for operational efficiencies and process enhancements
• Support the administration of examination processes, including scheduling, exam preparation, accommodated testing coordination, and related operational activities
• Collaborate with university partners to support implementation, maintenance, and optimization of academic systems and technology solutions
• Coordinate graduation processing, degree audits, commencement activities, and related records management functions to support accurate and timely degree conferral
• Assist with the implementation and ongoing administration of university graduation systems and processes
• Provide hands-on operational support for commencement activities, including day-of ceremony logistics (setup, faculty and student support and coordination, and ceremony flow execution) in collaboration with university partners and staff
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.