Job Description

The Assistant Regional Facilities Manager supports the Regional Facilities Manager in delivering safe, compliant, and cost-effective facilities management services for a wide portfolio of commercial properties across Bristol.

The role ensures properties are maintained to high operational standards, statutory compliance is achieved in accordance with Specifications and KPI’s, and service deliver meets client and tenant expectations.

This role is a full time position.

What matters most in this role

–Manage Health and Safety compliance. Ensuring all suppliers and contractors have correct permits, licences and permissions to conduct relevant works.

–Responsible for conducting property inspections and Contractor management, while working closely with the full property management team in accordance with the RICS code of practice.

Day to day, you’ll

• Assist with contractor management and H&S compliance.
• Assist in the preparation of Service Charge budgets for all multi-let properties on the portfolio based on RICS and client agreed timelines.
• Carry out regular property inspections of the common and tenants’ and instruct any remedial works as required. Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion.
• Assist with management of onsite staff including building managers, site receptionists and security guards, where applicable.
• Manage and monitor Health and Safety systems (QUOODA and Vantify) and ensure performance statistics are maintained at the required level- expected above 90% on document management and 100% on site inspection reports.
• Authorise supplier invoices in accordance with delegated authority levels.
• Assist with regular contracts reviews to ensure value for money.
• Be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance

What we expect from you

• A full UK driving licence is essential.
• IOSH Qualified
• Excellent communication and customer service skills.
• Demonstrable experience in site/facilities management as applicable in the Managing Agent environment.
• Knowledge of health and safety regulations and industry best practice affecting site management.
• IWFM and NEBOSH qualifications are desirable.
• –A working knowledge of relevant codes of practice.

Our core belief

Great Workmanship starts with getting the fundamentals right.

Even though we're in the property business, we're all about the people.

Everything we do is built on collaboration, empowerment, autonomy, and integrity – not just words, but how we actually work.