Job Description
Posting number: 26-00229
Department: Parks, Rec and Libraries
Division: 26 Recreation Services
Job classification: Assistant Recreation Coordinator - Youth/Teen
Posting type: Open
Categories: Recreation, Miscellaneous
Summary
The Assistant Recreation Coordinator is responsible for assisting the Recreation Supervisor in all aspects of administration, management and supervision, coordination, and planning of the recreational programs for participants enrolled or attending City programs. Includes oversight of recreation programs involving coordination, planning, and supervising of temporary staff, contractual personnel, volunteers, and participants of multi-functional recreation facilities. Work involves assisting the Recreation Supervisor in the management of recreational programs, program equipment, and program staff in the Youth and Teen program area. The work schedule is primarily weekdays, Monday through Friday; however, some evenings, weekends, and holidays are included in the work schedule and the schedule is subject to change throughout the year.
The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.
For more information about the city and what it is like working for the city of Westminster, please visit: Employment | Westminster, CO
Opportunity Timeline:
- Posting closes: Monday October 5 at 8:30AM MST
Examples of duties
The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – People – Integrity – Respect – Innovation – Teamwork).
This position supports the goals of the Parks, Recreation, and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services, and resources; and acquiring, developing, and maintaining first-class parks, facilities, open space, and recreational trails. This position works towards the accomplishment of the Department’s mission: “Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy.”
Every employee is accountable to:
- Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
- Communicate with customers to ensure that, where possible, they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback
- Act as an ambassador by understanding and fostering the organization's mission and vision
- Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
- Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
- Address difficult or contentious issues in a constructive manner
- Support/promote change; demonstrate flexibility and takes calculated risks when appropriate
- Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
- Work to continuously improve the efficiency and effectiveness of the service or product being delivered
- Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
- Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences
GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:
- Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
- Recognize personal strengths and weaknesses and target areas for personal self-development
- Demonstrate initiative in performing job tasks
- Exhibit problem-solving skills leading to sound judgment and quality decisions
- Achieve goals, handle the assigned workload and new assignments effectively; demonstrate an ability to work independently
- Communicate effectively with individuals and groups using clear and concise verbal and written communications
- Demonstrate accountability for work and take ownership in job performance
- Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product
Job Specific – Every employee in this position must be able to:
- Coordinate, develop, and implement recreational programs under the supervision of the Recreation Supervisor
- Follow written and verbal instructions
- Work with the public effectively and establish effective working relationships with other employees
- Keep personnel information, incidents, and sensitive material confidential
- Operate standard office equipment such as copy machines, personal computers, and telephones
- Respond calmly and effectively to and handle emergency situations such as fire alarms, injuries, and accidents
- Perform multiple tasks
- Teach and communicate effectively
- Work proficiently in Word, Excel, PowerPoint, Outlook, Adobe, Rec Trac, Canva and InDesign
- Develop and implement marketing and promotional materials for recreation programs, including flyers, posters, digital graphics, program guides, and other outreach materials to support registration, participation, and community awareness
- Monitor program registration and participation trends and assist with developing targeted outreach and promotional strategies to support enrollment goals
- Type a minimum of 50 words per minute
- Demonstrate knowledge of proper telephone and e-mail etiquette
- Current CPR and First Aid certification
- Demonstrate creativity, self-motivation, and knowledge in the recreation program area
Leadership/Supervisory – Every employee in this position is accountable to:
- Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
- Encourage employees to be accountable for their work and take ownership in what they do
- Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some
- Demonstrate collaboration and conflict resolution skills with other departments and employees
- Build effective working relationships with employees of varying ages, experience levels, personalities, communication styles, and leadership needs
- Adapt leadership, coaching, and communication approaches to effectively support and develop individual employees while maintaining consistent program expectations
- Provide clear expectations, direction, training, and ongoing support to seasonal, part-time, and temporary employees
- Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside their comfort zone to develop their skills
- Identify employee strengths and areas for growth and provide opportunities for employees to develop leadership skills and assume increased responsibility
- Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems
- Address employee concerns, interpersonal conflicts, and performance issues promptly, professionally, and consistently
- Effectively supervise, mentor, and motivate in a team environment
Qualifications
Essential Job Functions, Duties, Responsibilities, and Tasks
- Assists with daily operations of Youth/Teen recreation programs, equipment, and facilities
- Assists with coordination and researching programs, location sites, scheduling staff, and supervision of participants
- Assists in maintaining storage locations and facilities in a clean, neat, and safe manner
- Inventories, orders, maintains and cleans program equipment and supplies at various locations
- Ensures safety of guests, staff, and volunteers
- Assists with program coordination, promotion, organization, scheduling, and evaluation of recreational programs, workshops, and special events
- Explains and provides information/instructions to various individuals (guests, coaches, volunteers, temporary employees, and program contractors)
- Assists in administration of early childhood development program
- Provides direction and oversight to all programs
- Knows current State of Colorado childcare licensing regulations
- Ensures State of Colorado childcare licensing requirements are met
- Complies with State Licensing Child Care regulations including completing appropriate paperwork
- Maintains policies and procedures for all programs
- Monitors regulations regarding safety and health records for all students
- Remains current on issues and trends in education
- Maintains a variety of records, including class rosters, student files, permission slips, purchasing, accidents, vandalism, medical records, and evaluations
- Assists in planning curriculum that develops the social, emotional, physical, and cognitive development of children
- Evaluates effectiveness of program and curriculum
- Assists in the maintenance of various records/files such as class participation statistics, timesheets, employee files, and certifications
- Assists in the supervision of Youth/Teen program staff
- Assists in recruitment, selection, orientation, training, scheduling, and evaluation of staff and volunteers
- Creates a positive environment and motivates other employees
- Provides coaching and feedback in a respectful and tactful manner
- Assists in the development of employee schedules and calendar
- Assists with all staff meetings
- Assists with program registration, program implementation, and collecting fees
- Carries a City purchasing card for program purchases and follows all P-Card policies and procedures
- Assists with Rec Trac maintenance, class management, and contacting parents as needed
- Assists with promoting recreational programs through activity guides, brochures, flyers, press releases, and the web
- Assists with survey administration and reporting
- Aides in monitoring program budget and acquiring supplies as needed from local vendors, stores, and online
- Assists with organizing invoices, creating purchase orders, and tracking budget accounts when requested
- Drives a vehicle to and from various City facilities to attend meetings, pick up or drop off supplies and equipment; use of City vehicle required.
- Coach Middle School Sports programs
- Maintains regular and punctual attendance
Other Duties and Responsibilities
- May cover the duties of the Recreation Supervisor position as needed
- Assists with special events in other program areas as needed
The incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion.
Supplemental information
Education, Experience, Skills, Formal Training, Licenses and Certifications
Required:
- At least 21 years of age
- Minimum three (3) years of experience working in recreation/leisure services
- Minimum of three (3) years of experience in supervising, leading, or coordinating employees
- Minimum of four (4) years of experience working in a School aged program setting
- Must possess or be able to obtain a CPR/AED Adult and/Infant and Standard First Aid Instructor Certificate within ninety (90) days of employment
Preferred:
- Five (5) years of experience working with school aged ages five (5) to eighteen (18) years old in recreation and/or educational setting
- College-level courses in recreation, health and wellness, education, or a closely related subject field to the specific program area
- Knowledge of Word, Excel, Publisher, PowerPoint, Outlook, Rec Trac, Adobe, Canva and InDesign or similar computer software programs
- Certifications and trainings on specific program areas required for state licensing and delivering safe programs (Youth programs)
Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is physical in nature and involves:
- Constant near acuity and hearing are needed to perform daily functions and communicate with patrons and staff
- Constant standing, walking on uneven terrain and climbing stairs in a multi-level facility to observe recreation center activity and events for safety and hazards
- Frequently lifting 50 pounds from the floor to waist, 35 pounds from floor overhead; frequent carry, push, pull 50 pounds of supplies, equipment, and material up to 100 feet for event set up; occasional carrying of up to 100 pounds of equipment, supplies, and materials up to ten (10) feet
Due to the occasional use of hand tools fine motor skills along with firm grasp and frequent reaching below shoulder and overhead is needed
WORKING CONDITIONS
Work in this position is performed indoors in an office, offsite, and at recreation centers or public schools, and outdoors in extreme temperatures.
Required Materials and Equipment
Equipment used may include computers, keyboards, copy machines, telephones, calculators, televisions, audio/visual equipment (DVD, etc.), public service announcement equipment, small hand tools such as hammers, screwdrivers, tape measurers, and a variety of recreational equipment and maintenance tools.
PRE-EMPLOYMENT REQUIREMENTS
- Background checks will include employment references and criminal history, and when applicable, credit-check, driver license record, and education verification
- Pre-employment drug screen and physical
- Must be legally entitled to work in the United States
