Job Designation: Assistant
The Assistant Purchase will be responsible for end-to-end procurement activities, including PR/PO processing, vendor coordination, invoice management, and timely procurement of goods and services across various departments. The role ensures cost-effective purchasing, compliance with institutional policies, and smooth operational support for academic, administrative, and campus requirements.
Designation
Assistant
Location
Navi Mumbai
Department
Purchase & Stores
Key Responsibilities
Handle end-to-end procurement process including PR creation, PO issuance, and vendor coordination.
Manage procurement and requirements for Library (books, journals, subscriptions).
Support Maintenance department for AMC renewals, tools, consumables, and maintenance-related POs.
Coordinate procurement for Laboratories across all schools including instruments, chemicals, software, and consumables.
Support Examination department for procurement of examination-related materials.
Assist Academic departments in purchasing teaching aids and classroom materials.
Manage Placements-related procurement such as standees, welcome kits, HR conclave logistics, and stationery.
Handle IT procurement including software licenses, AMC renewals, projectors, smart boards, accessories, cameras, and student toolkits.
Support SOHM requirements including gas refilling, uniforms, housekeeping consumables, and guest session arrangements.
Manage Housekeeping monthly PR/PO processing, material procurement, and invoicing.
Coordinate Security department procurement including vendor payments, compliance-related purchases, and stationery.
Support Sports department procurement for equipment, tournament kits, travel arrangements, and student reimbursements.
Manage Marketing procurement including branding materials, promotional kits, and event-related requirements.
Collect, verify, and process vendor invoices and ensure proper documentation for audit purposes.
Follow up with Accounts team for timely vendor payments and financial closures.
Support procurement requirements for Phase 2 expansion areas (2nd to 6th floor) ensuring operational readiness.
Assist in procurement for new schools including School of Science, School of Pharmacy & Technology Management, and School of Hospitality Management, ensuring compliance with regulatory requirements.
Coordinate procurement for institutional events such as Convocation, Orientation Programs, National Day Celebrations, and other large-scale events.
Manage student-related procurement including blazers, ID cards, and other student accessories.
Strong knowledge of procurement processes, vendor management, and PR/PO systems with the ability to handle multi-departmental purchasing efficiently.
Educational Qualifications
Graduate degree from a recognized university.
Professional Certifications
Certification in Supply Chain Management, Procurement, or Material Management (preferred).
Professional Experience
Minimum 3 years of relevant experience
Prior experience in a similar field is preferred
Skills and Competencies
Strong understanding of procurement and purchase processes (PR/PO cycle).
Vendor management and negotiation skills.
Good knowledge of invoice processing and documentation.
Ability to coordinate with multiple departments and stakeholders.
Proficiency in ERP systems, MS Office, and procurement tools.
Strong organizational and time management skills.
Attention to detail and compliance-oriented approach.
Ability to handle multiple tasks and meet deadlines under pressure.
Good communication and coordination skills.
