Job Description

Job Title: Assistant Property Manager

Department: Property Management

Reports To: Property Manager or Senior Property Manager

FLSA Status: Non-exempt

Approved By: Dwelling Place Officers

Approved Date: June 1, 2008

Perform lease administration functions, office management, and resident services for assigned properties. Provide complete and accurate administrative support for property and blended management (integration between property management and support services) in accordance with fair housing laws.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Prepare, organize, and maintain general office including data entry; maintenance of resident and misc. files; obtain proper signatures; preparation and distribution of correspondence; and events. Duplicating, filing, faxing, mailing, and message delivery when necessary.
• Provide reception at front desk, take telephone calls, and assist visitors (sign in and out), applicants, and residents. Respond promptly to requests or complaints, directing to other staff when appropriate.
• Interviews prospective residents to ascertain needs/wants and qualifications. Provides marketing information, shows rent-ready model, and requests application completion. Prepare application packets, process incoming applications and maintain past application files, including releases, verifications, and compliance forms.
• Maintain applicant and current resident transfer waiting lists, move-in/move-out list, parking list and other appropriate resident or property data.
• Set up, maintain, and update lease files in an organized and accurate manner. Prepare lease packages for move-ins. Schedule move in appointments and orientations.
• Receive rent checks from and issue receipts to residents. Prepare bank deposits, including taking deposits to bank and returning receipts. Post all payments to ledger cards and property management software.
• Proficient in the use of property management software.
• Obtain certification forms from residents (checklist and release forms) and verify forms are properly completed. Assist in processing the correct verification forms and obtain resident signatures once certification is completed. Enter data into property management software programs as appropriate.
• Schedule extermination service dates with contractor and prepare notices to residents. Inspects premises and residences for safety, security, maintenance, cleanliness, and curb appeal.
• Prepare property and resident notices (inspections, work orders, rent increases, late notices, passes, etc.), and update security, or other staff as appropriate, on any pertinent information. Maintain contacts with any local agencies.
• Prepare and/or review security reports, monitor cameras, and/or physically inspect premises. Prepare lease violation notices and files for attorney court cases as directed.
• Coordinate purchase of office supplies, maintains supply levels, and oversees receiving and shipping. Call for service on office equipment.
• Generate work orders in property management software to submit to maintenance. File completed work orders in property management software.
• Keep calendar for staff or partners on-site community room and/or meeting facilities.

Supervisory Responsibilities This job has no supervisory responsibilities.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Requirements

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Associate's degree or two or more years related experience and/or training.

Professional Licenses, Certificates, Registrations Valid Michigan Driver’s License

Other Skills and Abilities Proficiency in languages in addition to English is helpful.

Other Qualifications Occasional travel required.