Job Description

We are seeking a highly skilled and detail-oriented Assistant Project Manager to join our Programme Management Office The ideal candidate will have over a decade of experience in administration, operations, and customer service, with a proven track record of engaging with stakeholders across diverse levels and backgrounds. This role requires strong problem-solving abilities, excellent communication skills, and the ability to work under pressure and multitask effectively.

Key Responsibilities:

• Manage and operate Government-to-Employee surveys for Whole-of-Government (WOG) on satisfaction of public officers with ICT tools.

• Collaborate with vendors and various departments to ensure smooth survey operations, including materials preparation, database management, coordinating meetings with Government agencies and troubleshooting issues during live surveys.

• Handle electronic Direct Mail (eDM) dissemination and marketing communication, including managing the comms calendar, creating the eDM playbook, liaise with stakeholders to ensure quality and seamless dissemination of WOG eDM.

• Manage databases in SharePoint and support the development, testing, and live operations of surveys.

• Conduct pre-event and post-event follow-up activities, including After Action Reviews (AAR).

• Support the dashboard with database access list management, testing, data analytics, and reporting.

• Provide secretariat support for management meetings, including polling and scheduling agenda items, event and logistics support and utilizing AI tools.

• Provide project administrative support, including conducting polls to collate inputs, tracking of project progress, and participating in team discussions to enhance processes.

• Perform other duties as assigned, including any additional project administrative or support tasks as required.

Qualifications:

• Over 3 years of experience in operations, project management and administration service.

• Proficient in communication, active listening, and interpersonal skills.

• Strong problem-solving abilities and detail oriented.

• Experience in program management, secretarial and administrative support.

• Proficient in MS Office (Word, Outlook, Excel, PowerPoint), MS Teams, Qualtrics, Tableau.

• Fluent in English.

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