Job Description

Privacy Notice for California Applicants and Employees

Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Meow Wolf opens portals of possibility. Come as you are!

We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.

We share a strong commitment to Belonging through our values of:

• Collaborative Creativity We believe the act of creating together amplifies possibilities.

• Provocative Playfulness: We celebrate the unexpected because it is the doorway to discovery.

• Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong.

• Authentic Compassion:We are “kind punks” - supportive to each other and standing up for what we believe in.

• Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.

If this all sounds like YOU, read on….

ASSISTANT PROJECT MANAGER - CONSTRUCTION

Job Disclosures:

Project-Based Position: This is a project-based position with an anticipated duration of 18+ months.

Location: New York, NY

Compensation: The salary range for this position is $85,280 to $95,940. Compensation may vary based on candidate location and experience.

Deadline:The deadline for submitting applications for this position is April 21, 2026. Meow Wolf reserves the right to extend this deadline if needed.

The Assistant Project Manager (APM) will be an integral part of the Meow Wolf project management team to successfully deliver new exhibit, renewal and renovation projects. The APM is expected to perform typical project management functions including but not limited to the below:

The APM will support the Project Manager, Facility Design Manager, Senior Design Manager, Senior Director by taking responsibility for specific tasks and/or full processes in the project delivery process including administrative tasks through the planning, design, permitting, construction and close-out phases of the project.

Key Responsibilities:

• Participate in project design and construction meetings; contribute to the review of design documents; participate with the entire team in monitoring construction progress and quality

• Perform on-site construction field observations, and write field observation reports; Review operational performance specifications

• Assist with compiling, validating, and reconciling project data including gate deliverables and project documentation and various reporting requirements

• Develop and manage assigned projects punch list activities. Review submittals from the contractor for all close-out documentation including, but not limited to shop drawings, as-designed or as-built drawings, warranties, and lien waivers. Prepare documentation identifying best practices and lessons learned

• Maintain accurate and up-to-date financial reporting of assigned projects, including design and construction cost. Provide monthly financial reports of assigned projects

• Coordinate and integrate project information with internal and external organizations including project team, creative, operations, municipalities, vendors, and contractors

• Coordinate with architects, engineers, and other construction and building specialists to ensure project deliverables are met on time and within budget.

• Maintain the project record and calendar. Set up and maintenance of the project record in BIM and Google Drive using standard or tailored MW file structures. Maintain document control throughout the project process

• Participate in meetings, document key discussion points and action items.

• Manage Workday Purchase orders, invoicing and change management

• Responsibility for the document and track scope lists, project strategies, deliverables matrices, etc.

• Create and deliver project reports, analyzing data from project execution

• Manage A/E and General Contractor submittal and RFI process

• Draft scopes of work for AE services, consultants, and construction contracts

• Management and occasional performance of scheduling, estimating, budgeting.

• Act as the chief expeditor for the project. Responsible for ensuring integration of personnel, schedules and disciplines at the working level.

• Assist as needed with on-site logistics needed to construct, produce, install, and commission exhibitions.

• Participate as necessary in observing on site tests required by the contract documents and support coordination of testing activities by agents retained by Meow Wolf.

• Observe and review the contractor’s record drawings and report any apparent failure by the contractor to maintain records.

• Work with the project team, including consultants and operations personnel to prepare a punch-list for the contractor, and ensure punch-list items have been addressed appropriately.

• May substitute for the Project Manager on occasion as required.

• Other duties as assigned.

Required Qualifications

• 2 - 5 years Project Management or Project Coordination experience. Field experience on construction sites.

• Bachelor’s Degree with an emphasis in business, engineering, architecture, design, liberal arts or other related fields or equivalent experience

• Knowledge of Exhibition Design & Production Disciplines and how they interrelate.

• Proven ability to manage project development process and documentation.

• Solid understanding of scheduling, estimating and budgeting practices

• Solid understanding of the contract administration process.

• Strong ability to manage through conflict and problem-solve issues to resolution.

• Excellent written and verbal communication skills.

• Ability to take direction, adapt to change, establish relationships, and work in a team environment.

• Demonstrated ability and a confidence in dealing with a large variety of project disciplines and personalities.

• Superior facilitation skills.

• Proven ability to oversee and integrate the work of diverse personnel at all levels into the overall project, including internal project team, consultants, staff extensions and contractors.

• Ability to foresee problems/issues and proactively provide solution options.

• Proven team player with the demonstrated ability to delegate both horizontally and vertically, as well as take direction from others.

• Proficient user of Google Suite/Microsoft Office.

• Presentation capabilities needed to provide project updates to all levels of management.

• Expanded computer proficiency in various software.

Work Environment & Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.

Work Environment:

Office and warehouse depending on the needs of a project or initiative; possible exposure to loud noises. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. Physical ability to walk, stand, take stairs/slides/elevators, and navigate the elements during the day and night. This position may also at times work in an indoor setting with exposure to noisy environments, dim lighting, strong visual effects including strobing lights, special effects, fog machines and small and/or enclosed spaces.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk, and at times remain in a stationary position for prolonged periods. Employee may repeat motions that may include the wrists, hands, and/or fingers. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

All employees will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule:

This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. or 10 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Supervisory Responsibility:

This position does not require supervisory responsibility.

Travel:

Extended travel is required for this position.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

IMPACT: Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.

INCLUSION Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.

BENEFITS:

The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.

• Medical Insurance options: PPO & HDHP*

• Dental and Vision Insurance*

• HSA, HRA, and FSA options*

• 401k Retirement Plan

• Company paid Life Insurance Policy and Disability Coverage(s)*

• Voluntary Critical Illness and Life Insurance Policies*

• Company Paid Employee Assistance Program

• Paid Parental Leave for 12 weeks

• Discount off Meow Wolf Gift Shop Merch and Cafes

• Admission to Meow Wolf attractions for employees and guests

*Regular or Project Based Full-time positions

Please visit www.meowwolf.com/careers for more information.