Project Manager Assistant will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Bluebeam), and internet research.
Responsibilities
Maintenance and development of project deliverables (i.e. contracts, meeting agendas, meeting minutes, observation reports, submittals, punch lists, project close-out documents, etc.).
Maintain filing systems to ensure proper and timely handling of correspondence, documents, materials and records.
Assist with the word processing, formatting and editing of specifications. Follow pre-determined style guides and templates. Organize the formatting/editing process through electronic information management tools.
Assist with contract administration responsibilities including organizing and maintaining project files during Bid/Construction/Closeout phases. Maintain logs of Submittals, Change Order Requests, and Requests for Information, as well as other general construction administration responsibilities.
Assist in Agency document management of multiple projects from design thru certification phases.
Communicate the preparation of documents with consultants, contractors and team members.
Coordinate travel arrangements for project team members.
Requirements
5+ years of office administration experience ideally in Construction or Engineering environment or a like technical environment.
Proficient in MS Office, primarily Excel, Word, and Outlook.
Ability to use Bluebeam Revu is required.
Associates degree is preferred but not required.
Ability to work independently and as part of a team.
Able to take direction and perform assignments accurately and in a timely manner.
High level of organization and attention to detail.
Highly motivated with the ability to work on multiple projects simultaneously.
Proficient in written and verbal communication skills with an ability to communicate effectively with others.
Service
Maintains the company's devotion and unparalleled level to Customer Service
Ability to work under pressure, prioritize multiple projects and adjust work accordingly, against tight deadlines.
Impact Your Future
Matching Candidates and Companies
Northern Impact is dedicated to connecting innovative professionals
in engineering, architecture, retail, marketing/sales, information technology, legal, HR, finance & accounting with growing and like-minded companies.
Organizational Values
Team Collaboration – We treat each candidate and employer as a member of the team. As with any successful team, timely and effective collaboration is paramount. We are dedicated leaders of the recruitment process, ensuring our candidates and employers succeed.
Communication – We ensure candidates and companies are given real-time feedback on the status of the recruitment process to ensure all parties are satisfied.
Culture – Corporate culture and fit are critical to the long-term success of being any hire hired. We are
dedicated to evaluating company culture and validating a candidate’s potential fit in all recruitment's.
Results Orientated – Our goal is to find the right candidate for all of our clients – We succeed
when candidates and clients realize a long-term employment.
Growth – To help facilitate the companies’ growth and revenue with our skilled Professionals.
Impact Your Success
By submitting your resume to us, we’ll keep you up-dated on current opportunities in the job market place. Many of our placed candidates were never actively looking, but made a change because Northern Impact presented a better opportunity to get them to the next level in their career. Your resume is kept confidential and only presented with your permission. We screen companies for you and strive to match your skill, talent and passion to ensure the right cultural and long lasting fit.
Submit Resume to info@northernimpacts.com
For Business inquires call Esther Stenzler : +1 (213) 335-4696
