Job Description

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking an experienced Assistant Project Manager to support the successful delivery of projects within the educational programme of works. Reporting directly to the Programme and Project Management team, you will work collaboratively with clients, consultants, contractors, and internal stakeholders to coordinate project delivery, maintain programme reporting, and support operational excellence across multiple active workstreams.

This role is ideal for a highly organised and proactive professional who thrives in a fast-paced project environment and is passionate about delivering quality outcomes while building strong stakeholder relationships.

Key Responsibilities

• Assist with the planning, coordination, and administration of projects across the Nga Iti Kahurangi programme of works
• Support project managers with programme scheduling, milestone tracking, and delivery reporting
• Coordinate project documentation including scopes, purchase orders, meeting minutes, variations, and status updates
• Liaise with clients, consultants, contractors, and internal stakeholders to support successful project delivery
• Monitor project budgets, invoices, committed costs, and financial tracking to maintain commercial control
• Assist with procurement activities and contractor coordination
• Support risk management, issue escalation, and quality assurance processes
• Prepare weekly and monthly reporting on project progress, financial status, and upcoming activities
• Maintain accurate project records and document control across relevant systems
• Attend stakeholder and project meetings, recording actions and follow-up items
• Contribute to continuous improvement initiatives across programme delivery and reporting processes

Education, Experience & Skills

Essential:

• Previous experience in a project coordination, assistant project management, or programme support role
• Strong organisational and administrative skills with excellent attention to detail
• Ability to manage multiple priorities across a fast-paced programme environment
• Excellent written and verbal communication skills
• Strong stakeholder engagement and relationship management capability
• Competence in Microsoft Office applications including Excel, Word, Outlook, and Teams
• Experience preparing reports, meeting minutes, and project documentation
• Understanding of project delivery processes, risk management, and quality assurance practices
• Ability to work collaboratively while also taking initiative independently

Desirable:

• Experience supporting construction, infrastructure, property, or capital works projects
• Qualification in project management, construction, engineering, business administration, or a related field
• Experience with project scheduling tools and document management systems
• Understanding of health and safety, project governance, and contract administration processes
• Exposure to education or public infrastructure projects

Workplace Flexibility

To support your growth, this position will initially be based on-site in Auckland. Following successful integration into the programme and demonstrated performance, there may be opportunities for flexible hybrid working arrangements.

Why Join BGIS?

Key Benefits Include:

• Competitive salary package aligned to experience
• Career development and progression opportunities within a global organisation
• Exposure to large-scale infrastructure and capital works programmes
• Supportive and collaborative team culture
• Access to professional development and training opportunities
• Employee wellbeing initiatives and support programs
• Stable, long-term career opportunities across multiple sectors
• Opportunity to contribute to meaningful community and education projects

BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a proactive, organised, and engaging project professional looking to join a forward-thinking company, we would love to hear from you.

BGIS is an equal opportunity employer and we strongly encourage applications from women, Māori and Pasifika peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in New Zealand.

Apply Now

Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.