Job Description

HILLS Properties is seeking a motivated Assistant Project Manager to support the successful planning, execution, and delivery of their upcoming Construction Projects! This role works closely with the Construction Project Manager and plays a key part in maintaining project documentation, schedules, budgets, and communication to ensure high-quality outcomes.

• Assisting their assigned Project Manager in the planning, execution, client satisfaction, and financial outcome of assigned construction projects.
• Ensure that initial plans and specifications are issued to subcontractors and suppliers
• Maintain all document controls for the project including, but not limited to, specifications, geotechnical reports, permits, clarifications, field sketches, inspections, daily field reports, sign-in sheets, meeting minutes, submittal log, RFI log, change order logs and safety meeting reports.
• Distribute and communicate all revised Construction Documents
• Assist the Project Manager with change requests and document review
• Preparation and delivery of electronic closeout and owner's manuals in a timely manner.
• Maintain closeout log and obtain all closeout documents, warranties and log information
• Understand and enforce company safety rules and procedures.
• Assist in managing the project budget by controlling expenditures, identifying work not covered by subcontractor and overall cost management.
• Responsible for creating (under the direction of PM/Super and Company SOP), coordinating, updating, and distributing project schedules Monday, Wednesday, Friday.
• Walk the site to review site progress daily to ensure the construction schedule is accurate and current
• Assist with materials and equipment orders are released for fabrication in time for their delivery as required on the job site
• Schedule and assist in drafting agendas for coordination meetings, as directed by the Project Manager
• Prepare and distribute meeting minutes
• Utilize Procore, Bluebeam and Excel for reporting, updating drawings and communication purposes
• Review and prepare miscellaneous reports and forms, as requested
• Compose scope of work identifying products, specifications and performance standards and contract documents
• Recognize, report, and solve problems in a creative, positive, constructive way and make recommendations for improvements in systems, procedures, and policies
• Check contractors’ work for completeness and quality
• Ensure buildings are built per plan.
• Answer questions regarding scope of work related to executed contracts
• Assist superintendent in physically setting up construction trailer and job site

Requirements

• At least 3-5 years of experience in construction, Multifamily construction preferred
• Thorough knowledge and understanding of the general and subcontract documents, drawings and specifications, construction means, methods, and materials
• Familiar with a variety of the field’s concepts, means and methods, best practices, and procedures.
• Proficient in Procore software
• Proficient with Microsoft Outlook, Microsoft Project, Word, Excel.
• Experience with Bluebeam, MS Project & Procore, or other related construction management software preferred
• Experience with electronic scheduling software (system) preferred
• Strong management, leadership, and people skills combined with excellent attention to detail
• Excellent communication skills (both verbally and in writing)
• Meticulous attention-to-detail
• Demonstrate dependability, flexibility, and teamwork
• Ability to interact and communicate effectively within the organization
• Proficient in reading, understanding, and applying blueprints and job specifications