OB TITLE:
PROJECT ASSISTANT COORDINATOR
IMMEDIATE SUPERVISOR
:PROJECT COORDINATOR LEAD
INDIRECT SUPERVISOR
:LEAD INSTALLATION ENGINEER
OPERATIONS LEAD
PEOPLE & CULTURE
INTERNAL & EXTERNAL COMMUNICATION:
INTERNAL (STAFF, DEPARTMENTS).
EXTERNAL (VISITORS, CLIENTS)
MAIN PURPOSE OF THE JOB:
As
the Project Assistant Coordinator, you will be responsible for
overseeing the project function and ensure projects are timely from
inception to completion while ensuring project objectives are met.
Your
role will also involve assisting in the back-office support, reporting,
communication and client relationship management supporting the Project
Coordinator Lead.
KEY RESPONSIBILITIES:
• Support in site meeting preparation – organize for site meeting, prepare agenda, take minutes and follow up on action items
•
Documentation and reporting – help compile project status reports and
maintain up to date project documentation under the guidance of the
Project Coordinator.
• Track tasks and follow up on deadlines with team members to ensure timely completion.
• Track equipment and material usage and help coordinate deliveries to project sites.
• Update on project timelines and calendars and notify relevant stakeholders of any change.
• Maintain communication and updates to internal teams and clients where assigned by the Project Coordinator.
• Support in conducting quality checks and compiling findings for review by the Project Coordinator.
• Assist in supporting the team in coordination of transport, support documents for travel or access where needed.
• Identify and report potential project risks or delays to the Project Coordinator.
• Help ensure that safety and security protocols are being followed on sites.
• Continuously learn about the security systems and project management practices.
• Process improvement identification.
• Attend meetings as required.
•
Stay updated on industry trends, emerging technologies, and customer
support best practices, and proactively share knowledge and
recommendations with the team.
• Team supervision and communication on work allocation
• Manage all client communication and correspondence.
• Coordination with relevant departments for work operations.
• Reporting and monitoring of ongoing activities.
• Leading team meetings or hurdles
