Title

Assistant Program Director, LTW

FLSA-Classification

Non-exempt, Full-time

Salary Range

$55,000 - $60,000

Reports to

Program Director, LTW

Location

Lehman YABC 3000 E. Tremont Avenue Bronx, NY 10461

Program

Lehman Young Adult Borough Center (YABC)

Organization

Summary

East Side House, founded in 1891, is a 501(c) (3) organization that has served the South Bronx since 1963. The organization is dedicated to the community and focused on providing resources and opportunities. East Side House has identified that education is the foundation for economic improvement and through its youth education and technology programs it teaches skills to allow its students and clients to become more self-sufficient and independent. As a community resource the organization also provides services to families and a growing senior population. In 2020 the organization began food distribution as an additional way to provide economic support to the community we serve.

ESH is directly responsible for the administration of Lehman’s Learning-to-Work Program, which enhances the school’s academic component by offering additional academic support, career and education exploration, work preparation, skills development, and internships. Lehman Young Adult Borough Center (YABC) is an alternative afternoon and evening program designed to meet the educational needs of high school students who are behind in credits or have adult responsibilities that make it hard to attend school during the day. Students attend YABCs part-time in the afternoon or evening to earn a high school diploma. The YABC program re-engages high school students who are over-age and under-credited or have dropped out of high school.

The Assistant Program Director is responsible for assisting the Program Director in the supervision and management of the entire YABC program. The Assistant Program Director will directly manage systems related to the collection and implementation of program data to ensure that the program meets its contractual requirements. Additionally, they are responsible for the administration of the LTW internship component

Primary Functions

Duties and Responsibilities shall include but are not limited to the following:

• Work in tandem with Program Director to ensure that the partnership between East Side House and the DOE site is in good standing
• Provide direct support for the Program Director in areas of staff management and development as well as oversee, and administer the LTW internship program
• Assist in the supervision of Student Advisors to ensure that attendance outreach goals are met daily, home visits are conducted when necessary, and student logs stay current. Ensure that post-secondary support and college exploration is incorporated into student engagement. Conduct regular documentation audits via Salesforce, Civic App, and other databases
• Ensure that all fiscal documents are being submitted in a timely manner, which include: bi-weekly internship payroll on Paycom and data reports to program funders
• Maintain updated records of all fiscal transactions for the year which include: monthly LTW internship budget
• Maintain ongoing contact with employers to learn of new internship and/or employment needs as well as problems arising from existing placements
• Solicit, develop and cultivate internship and/or job opportunities within the community including use of calls and visits to employers to maintain internship partner’ relations
• Reach the minimum number of internship enrollment by February 1
• Assist students in developing and achieving life/career goals that are assessed throughout LTW weekly seminars and during individual career exploration
• Assist students in job search, resume and cover letter development, search strategies and interviewing skills
• Prepare and present curriculum to students on job readiness and related topics; facilitate interactive seminars
• Ensure the program establishes 2-3 new internship sites every year while maintaining necessary partnership contracts in order
• Maintain database tracking and reporting of each student’s progress and measurable outcomes including timely entry of case notes of weekly meetings and incidents, and employment
• Refer students to academic and support services as needed
• Attend administrative meetings, program trainings and staff development
• Participate in civic and community building efforts, initiative, coalitions, and activities as assigned via East Side House
• Participate and help arrange field trips, special events and extracurricular activities
• Actively participate in assigned staff development trainings, team meetings, and program meetings
• Provide suggestions for program improvement and implementation
• Provide other program support functions as required
• Serve as team lead when Program Director is absent, or off-site

Please note that in case of a DOE shutdown, ESH will re-issue protocols accordingly.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Skills/Experience

• Minimum B.A/ B.S.W. degree required
• Minimum two years youth services experience required
• Excellent verbal, analytical, written, communication and organizational skills
• Strong interpersonal skills and time management skills
• Flexible and adaptable
• Previous supervisory experience strongly preferred
• Experience working in a school building preferred
• Ability to work in a team-oriented environment and multi-task
• Demonstrated knowledge of community service/ development
• Minimum intermediate knowledge and experience with Microsoft Office including Word and Teams / Google Suite, Zoom, and other applications.

Competencies

• Problem Solving/ Analysis
• Communication Proficiency
• Customer Service/ Client Focus
• Teamwork Orientation
• Time Management/Ability to meet deadlines

Expected Work Schedule

This is a full-time position. Workdays/hours subject to change based on ESH’s needs and school schedule/events. General schedule is Monday – Thursday, 1:00PM – 9:00PM, Friday, 9:00AM – 5:00PM. Some evenings, weekends, overnight trips required.

Maintain flexible hours and workdays,

Remote Work

ESH has determined that up to ten (%) percent of this position can be remote due to COVID-19. Subject to change as public health conditions evolve.

Required Clearances

• Department of Education (DOE)

Supervisory Responsibility

This position supervises assigned site personnel, including front line staff and/or support staff.

Work Environment

Business casual. This job operates in a school office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel

Up to forty (40%) percent local travel will be required to secure internship sites, to conduct site-visits, and to meet with site supervisors. Additionally, travel will be required from East Side House Administrative building to DOE site on a regular basis.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is generally a sedentary role; however, some filing and site visits are required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

To be considered for a position with East Side House visit our website: www.eastsidehouse.orgcareers

We are an Equal Opportunity Employer

AAP/EEO Statement

ESH encourages people with disabilities, minorities, veterans and women to apply. Applicants and employees will not be discriminated against based on any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.