This role is to be filled on a part-time basis (20 hours/week).
Within Global Project & Launch Management, we support smooth operations, clear governance, and reliable coordination in an international, cross-functional environment. As Assistant & PMO Coordinator (m/f/d), you will support leadership and the team in day-to-day administrative and organizational matters and help ensure consistent PMO routines, reporting, and collaboration.
Provide administrative and organizational support for the Head of Global Project & Launch Management and the department.
Coordinate calendars, appointments, and related arrangements.
Organize meetings, workshops, department events, and business trips.
Support onboarding for new team members and temporary staff.
Coordinate administrative processes such as purchase orders, invoices, and documentation.
Support budget tracking and cost follow-up.
Maintain templates, records, filing structures, and departmental coordination.
Support project-related administration, including confidentiality agreements and documentation.
Coordinate PMO reporting and governance activities.
Organize project reviews and governance meetings, including materials and minutes.
Coordinate monthly reporting and distribute reports to senior management.
Maintain SharePoint sites and Teams channels to support cross-functional collaboration.
Your profile:
Completed vocational training in office management or a comparable field; a university degree is an advantage, but not mandatory.
Several years of professional experience in executive assistance, team assistance, project coordination, or PMO support.
Experience working with senior leaders in an international and cross-functional environment.
Strong organizational and coordination skills combined with a structured and process-oriented way of working.
High reliability, accuracy, discretion, and a strong service mindset.
Independent, proactive, and hands-on working approach.
Very good skills in MS Office 365, especially Outlook, PowerPoint, Word, Excel, and Teams.
Good knowledge of SAP as well as purchasing-related workflows and document management.
Experience with SharePoint; knowledge of MS Visio and MS Copilot is an advantage.
Fluent English language skills; German language skills are an advantage for the Bad Homburg location.
As a global healthcare company, Fresenius Kabi is Committed to Life. The company’s products, technologies, and services are used for the therapy and care of critically and chronically ill patients. With over 41,000 employees and present in over 100 countries, Fresenius Kabi’s expansive product portfolio focuses on providing access to high-quality and lifesaving medicines and technologies.
In Biopharma, Fresenius Kabi offers cutting-edge biosimilars for autoimmune diseases and oncology. With leading market positions in Clinical Nutrition, a broad portfolio of enteral and parenteral products makes a distinct difference in patients’ nutritional status. In MedTech, the company provides vital infusion pumps, cell and gene therapy devices, disposables, and more. Fresenius Kabi is the global leader in supplying blood collection bags and devices, supporting blood banks and healthcare facilities worldwide. The company’s I.V. Generics and Fluids for infusion therapy help save millions of lives every year, in emergency medicine, surgery, oncology, and intensive care.
Fresenius Kabi takes a holistic approach to healthcare and uniquely combines experience, expertise, innovation, and dedication – making a difference in the lives of 450 million patients annually. With the #FutureFresenius strategy, the company is developing, producing, and selling new products and technologies and aspires to expand its position as a leading global provider of therapies, improve patient care, generate sustainable value for stakeholders – shaping the future of healthcare.
Fresenius Kabi is an operating company of the Fresenius Group, founded in 1912, along with Helios and Quirónsalud. As ONE team, the companies in the Fresenius Group are committed to providing lifesaving and life-changing healthcare solutions on a global scale.
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Imprint: www.fresenius-kabi.com/imprint
