Job Description

The Job

• Execute Request for Quotation (RFQ) process and prepare purchase orders to ensure accuracy and compliance with organisational standards
• Manage IT equipment purchase and IT services and application, and collaborate with supervisor to support high value purchases
• Act as a key point of contact for providing timely and informative responses to enquiries about IT procurement status and process, fostering a positive user experience
• Conduct market research and sourcing activities for general IT purchases
• Prepare and maintain standard procurement documentation in accordance with established policies and procedures, ensuring transparency and accountability in all transactions
• Provide support to procurement operations including generating reports and managing records of procurement correspondences to ensure operational efficiency
• Assist in contract and supplier management
• Monitor and track IT expenses, ensuring they align with budgetary constraints and overall financial goals
• Prepare financial reports and dashboards to provide insights into the financial performance of IT projects, highlighting key metrics and trends

The Person

• Degree in Computer Science, Global Sourcing, Supply Chain, Finance, Accounting, Business Administration, or a related field is preferred
• Experience in buying / merchandising / purchasing / procurement fields is an advantage
• Experience with IT procurement including sourcing technology solutions, hardware, software and implementation services is an advantage
• Experience in financial analysis, preferably in a finance or related field
• Detail-oriented mindset with a focus on accuracy, timeliness, and attention to financial details
• Strong in contract negotiation, supplier sourcing and management
• Sound experience in procurement framework, strategy and policy design and execution
• Good team player and proactive.
• Good command of both spoken and written English and Chinese
• Less experience will be considered as the post of Assistant Officer (IT)
• Fresh graduates or candidates with 1 year relevant experience are welcome