Job Description

ESTATES OFFICE

ADMINISTRATION AND ACCOUNTING SECTION

Assistant Officer (25260772)

The Estates Office is looking for a dedicated team member to provide administrative support to the Project Management and Development Planning Section and the Administration and Accounting Section.

Responsibilities:

• Provide administrative and logistic support to office operations, meetings and events;
• Assist in compiling various kinds of reports, correspondence and presentation materials;
• Generate status reports on job orders under term contractor for regular financial planning and monitoring purposes;
• Process financial documents such as purchase requisitions, reimbursement and payment;
• Assist in reviewing/consolidating operational guidelines and procedures;
• Perform routine checking of due compliance with procedures and guidelines pertaining to project management tasks for routine repairs and maintenance works;
• Maintain database and records system;
• Providing secretarial service to Associate Director of Estates (Project Management and Development Planning); and
• Perform any other duties as assigned by supervisors.

Requirements:

• A diploma with a minimum of two years’ relevant work experience, preferably in the tertiary education sector;
• Good communication skills in both written and spoken English and Chinese including Putonghua;
• A high level of proficiency in computer applications such as Microsoft Word, Excel, PowerPoint and Chinese word processing; and
• Being organised, service-orientated, detail-minded, proactive, self-motivated, able to work collaboratively, independently and under pressure with a strong sense of responsibility.

Shortlisted candidates are required to sit a written test.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their application unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.