Job Description

The Assistant provides administrative support to the Co-Head of New Markets and the Chief Operating Officer. Responsibilities include, but are not limited to, general, administrative and/or project-based work. The position may also require providing additional support to other members of the team.

Primary Responsibilities:

• Work closely and effectively with Executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and other tasks that facilitate the Executives’ ability to effectively lead the group
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents, and visa coordination
• Schedule and organize meetings, conferences and off-sites including all related logistics
• Update DealCloud with relevant meetings
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system
• Screen a large volume of incoming calls and greet guests in a professional and courteous manner
• Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
• Establish, develop, maintain and update filing system
• Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
• Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
• Manage work priorities independently and respond to business requests outside of normal business hours as needed
• Perform other related general administrative tasks for executives as assigned and required
• Use US Mail, FedEx, and other services to send and track priority mail
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance
• Allocation and coding of invoices using OneVue system as needed
• Facilitate vendor onboarding process

Qualifications & Experience

• Bachelor’s Degree and 10+ years of administrative assistance experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
• Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint
• Working knowledge of office administrative procedures and operating standard office equipment
• Experience in the finance industry is preferred but not required

Pay Range

90,000-100,000

Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.

The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.

The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.

The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.