Job Description

Job Responsibilities

1. Work Planning & Budget

• Develop, implement and manage the organisation's work plans and budgets, coordinate with various departments to forecast resource needs, monitor expenditures and ensure alignment with organizational goals.
• Administer annual the organisation's work planning and budget exercise, including coordination of timelines for submissions.
• Coordinate with department leads to understand resource needs, timelines and deliverables.
• Align work plans with strategic objectives and organizational priorities.
• Support cost-benefit analysis for new initiatives or changes in operations
• Prepare regular reports on workplan progress and ensure deliverables commensurate with resources/funding provision
• Present findings to management and recommend improvements

1. Secretariat Monthly HOD meetings and quarterly TWSH meetings

• Provide administrative support for monthly HOD and quarterly TWSH meetings including collating, preparing and circulating meeting agendas.
• Provide accurate and concise minutes or notes during meetings, record decisions, action items and assigned responsibilities.
• Serve as a central point of contact with meeting members and stakeholders and follow up on action items or deliverables. Ensure that all meeting members receive relevant information and updates.
• Maintain an organised filing system for notes of meetings and presentation slides

1. Central Ops and Coordination

• Serve as a central point of contact for the organisation for corporate space planning, facilities management, HCSA licensing and TWSH matters.
• Work with appointed domain experts to coordinate the deliverables for space planning, facilities management, HCSA licensing and TWSH matters.
• Administer procurement processes and budgets for above activities, as required.
• Administer incident reporting and monitoring processes and ensure that incidents raised in RySIS are addressed and escalated appropriately

Job Requirements

• Bachelor's degree in Business Administration, Public Administration, or any related discipline.
• Minimum 1-2 years of experience in operations coordination, project support, or administrative roles with exposure to budget management, meeting coordination, or stakeholder management.
• Project management and coordination skills with strong analytical abilities
• Systems thinking approach with comfort navigating ambiguity and complex organisational dynamics
• Strong stakeholder management and coordination abilities across multiple departments
• Demonstrated ability to interpret and communicate data for management reporting and decision-making
• Strong organisational skills with ability to manage multiple concurrent workstreams

Job ID: 933RY594

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to gesse.tan@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

20 Cecil Street, #08-09, Plus Building, Singapore 049705

Tel: 69509745

EA Licence Number: 02C4944

EA Registration Number: R1108448

EA Personnel: Tan Lili Gesse