Job Description

1. Travel & Expense (T&E) Management

• Review, validate, and process employee expense reports in line with company policies.
• Verify receipts, approvals, and supporting documentation in Workday
• Ensure proper expense coding and timely reimbursement
• Identify policy violations and coordinate corrections or escalations.
• Support monthly closing activities related to employee expenses

2. Procurement Card (P-Card) & Corporate Card Management

• Request for New card creation with Bank. Increase/Decrease card credit limit in Bank portal
• Reconcile P-Card and corporate card transactions against receipts and statements.
• Coordinate with employees for missing or incorrect documentation.
• Assist in reconciliation and reporting of card spend
• Perform reconciliation for Terminated employees

3. Vendor Master Data Management (End-to-End)

• Create, update, and maintain vendor master records in ERP systems (e.g., Oracle,).
• Perform vendor onboarding including validation of legal documents, bank details, W9/W8-BEN information, and compliance requirements.
• Prevent duplicate or fraudulent vendor entries through data cleansing and validation.
• Conduct periodic vendor master audits and clean-up activities.

4. Accounts Payable Operations – Additional Knowledge

• Process vendor invoices accurately and ensure timely payments.
• Perform 2-way/3-way matching (PO, invoice, receipt).
• Handle invoice discrepancies and coordinate with procurement and vendors.
• Support AP aging analysis and resolve overdue liabilities.
• Assist in month-end and year-end closing activities.

5. Compliance & Reporting

• Ensure adherence to company policies, audit requirements, and statutory regulations.
• Support internal and external audits with required documentation.
• Maintain accurate records for financial reporting and compliance.

Required Skills & Qualifications

• Bachelor’s / Master degree in Accounting, Finance, or Commerce.
• 8–12 years of experience in Accounts Payable, T&E or Shared Services.
• Experience with ERP systems (Workday,Oracle R12 HSBC Bank portal preferred).
• Strong understanding of T&E, P-Card, and vendor lifecycle processes.
• Strong attention to detail and analytical skills.
• Good communication and stakeholder management skills.
• Proficiency in MS Excel.

1. Travel & Expense (T&E) Management

• Review, validate, and process employee expense reports in line with company policies.
• Verify receipts, approvals, and supporting documentation in Workday
• Ensure proper expense coding and timely reimbursement
• Identify policy violations and coordinate corrections or escalations.
• Support monthly closing activities related to employee expenses

2. Procurement Card (P-Card) & Corporate Card Management

• Request for New card creation with Bank. Increase/Decrease card credit limit in Bank portal
• Reconcile P-Card and corporate card transactions against receipts and statements.
• Coordinate with employees for missing or incorrect documentation.
• Assist in reconciliation and reporting of card spend
• Perform reconciliation for Terminated employees

3. Vendor Master Data Management (End-to-End)

• Create, update, and maintain vendor master records in ERP systems (e.g., Oracle,).
• Perform vendor onboarding including validation of legal documents, bank details, W9/W8-BEN information, and compliance requirements.
• Prevent duplicate or fraudulent vendor entries through data cleansing and validation.
• Conduct periodic vendor master audits and clean-up activities.

4. Accounts Payable Operations – Additional Knowledge

• Process vendor invoices accurately and ensure timely payments.
• Perform 2-way/3-way matching (PO, invoice, receipt).
• Handle invoice discrepancies and coordinate with procurement and vendors.
• Support AP aging analysis and resolve overdue liabilities.
• Assist in month-end and year-end closing activities.

5. Compliance & Reporting

• Ensure adherence to company policies, audit requirements, and statutory regulations.
• Support internal and external audits with required documentation.
• Maintain accurate records for financial reporting and compliance.

Required Skills & Qualifications

• Bachelor’s / Master degree in Accounting, Finance, or Commerce.
• 8–12 years of experience in Accounts Payable, T&E or Shared Services.
• Experience with ERP systems (Workday,Oracle R12 HSBC Bank portal preferred).
• Strong understanding of T&E, P-Card, and vendor lifecycle processes.
• Strong attention to detail and analytical skills.
• Good communication and stakeholder management skills.
• Proficiency in MS Excel.

Bachelor’s / Master degree in Accounting, Finance, or Commerce.