Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

We are seeking a highly experienced and proactive Assistant Manager to join Apex’s Capital Markets team, to take responsibility for the administration and overseeing the accounting of a client portfolio. The role requires a motivated individual with strong technical expertise and leadership skills who can manage complex processes, provide mentorship to junior team members, and contribute to the strategic success of the department. The candidate will have direct responsibility for servicing a large portfolio of clients and will work closely with the management team and Client Directors. As an Assistant Manager in corporate accounting, you will understand securitization structures and accounting for alternative assets.

Key responsibilities:

• Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members; including all aspects of administration & overseeing the accounting aspects;
• Work with team manager, client directors and assistant client directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Maintain and monitor diary notes and workflows; Prepare and maintain accurate entity summaries;
• Management Reporting and Statutory Reporting of corporate entities to ensure the team complies with all of its accounting and regulatory obligations and requirements including listing requirements and client reporting;
• Preparation and implementation of entity customer specific procedures in relation to the administration and reporting requirements;
• Act as point of contact with auditors in respect of the planning and coordination of audits and assisting with and running audits for clients;
• Ensuring reporting complies with entity and statutory requirements including local law, relevant GAAP or IFRS and other reporting principals and
• Ensure that client responsibilities are managed effectively
• Deal with the termination/exiting of funds or other corporate entities;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Manage and supervise a number of accountants and junior accoutants and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Act as point of contact with client directors, assistant client directors and intermediaries such as auditors, bankers and investment managers as required;

• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with client directors and assistant client directors in the sending location, ensuring the team responds swiftly to requests and manage expectations;
• Contribute to the overall management of the team and business;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;

In your first few weeks in this Assistant Manager in Fund accounting role, you can expect to:

• Maintain accounting books and timelines of a portfolio of allocated clients
• Facilitate timely and accurate processing and reconciling of all entity transactions
• Review and validate financial statements and NAV calculations
• Guide junior staff members on the preparation of accounts and other tasks
• Coordinate with clients and auditors on a regular basis

Skills / experience:
To be considered, candidates will need a degree from a Business school in Accounting and Finance and at least 3 years of experience in the financial industry, financial services, auditing or alternative fund industry. Expertise in corporate solutions, fiduciary services, auditing, in-house accountant roles or fund related accounting is highly beneficial. A robust academic foundation, such as qualifications in ACCA, CFA, CAIA or related fields and fluency in German language are also desirable and provide an advantage.

You will also require the following:

• Technical Proficiency: Advanced skills in Microsoft Office applications (Word, Excel, Outlook), paired with a working knowledge of regulatory environments in fund management and company law. Good accounting knowledge of corporate structures and SPVs, etc. Experience in consolidation as well as ffamiliarity with corporate governance and AML requirements is advantageous.
• Leadership Expertise: Motivated and driven Proven ability to mentor and guide teams, with a strong track record in managing projects and delivering exceptional results.
• Organizational Excellence: Exceptional multitasking abilities, attention to detail, problem solving and accuracy, ensuring efficient execution of responsibilities across jurisdictions. Ability to prioritise work and meet strict deadlines.
• Analytical Strength: Ability to source and interpret complex data from multiple channels to drive informed decision-making.
• Effective Communication: Outstanding written and verbal communication skills to engage with clients, team members, and stakeholders confidently and professionally. German speaking will be advantageous.
• Team Collaboration: Skilled at working within cross-jurisdictional teams, fostering a cooperative and adaptable environment.
• Proactive Problem-Solving: A solution-oriented approach with the ability to implement process improvements and drive operational efficiency
• Industry Insight: Deep understanding of accounting and regulatory obligations and accounting frameworks (IFRS and GAAP), statutory regulations, corporate governance practices, and fiduciary

Additional Information

A background check may be requested as part of the hiring process in accordance with Luxembourg law. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.