Job Description

It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business — to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Fund Corporate Secretarial. This is a full-time and permanent position based in Singapore.

Key responsibilities:

• Management and maintenance of full spectrum of company secretarial duties including drafting of corporate documents, attendance of meetings, and processing of filings with regulators
• Ensure compliance with internal policies as well as with provisions in Singapore Corporate Regulations, Statutory Reporting / Filing and corporate governance requirements
• Liaise internally with Accounting, Business Development, Finance, and Compliance teams as well as Management to ensure client service and internal controls are maintained at the highest standard
• Manage client relationships on an operational level, including understanding of client’s business and service needs as well as interfacing with senior legal and corporate secretarial team members of clients
• Provide guidance and advice to clients regarding corporate secretarial requirements pertaining to their commercial activities
• Monitor and co-ordinate with agents and offices in relation to offshore entities i.e. Cayman, BVI and others
• Data management and record keeping processes and controls to ensure client records are appropriately maintained
• Manage billing and follow-up of accounts receivable with clients and the Finance team
• Keep abreast of relevant regulatory updates and changes from Singapore and off-shore regulators, as well as developments in the industry, and ensure awareness of relevant technical information
• Identify improvements/innovations to facilitate effective work migration and capacity building of the GSC Corporate Secretarial team

Relevant experience:

• Min of 5 years’ experience in handling a portfolio independently.
• Experience in a professional firms, and in handling companies in various jurisdictions is an advantage
• Experience with ViewPoint is an advantage
• Experience in handling fund administration an advantage

Education/Professional Qualifications:

• Degree holder
• Corporate assignments knowledge in Singapore and in other jurisdiction essential
• Pursuing or completion of the qualification of Chartered Secretary (ICSA) an advantage

Company Benefits:

At our Singapore office, we believe in putting our employees' well-being first! We offer a flexible hybrid working arrangement and celebration leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!