Introduction to the Aga Khan University:

Chartered in 1983, it is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, Aga Khan University (AKU) provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

To design, plan, and execute alumni events and engagement programs that foster lifelong connections between alumni and AKU. The role supports both in-person and virtual programming, ensuring high-quality experiences that reflect the university’s values and alumni interests.

Key Responsibilities

• Plan and coordinate alumni events such as reunions, networking mixers, speaker series, and chapter meetups
• manage event logistics including venue booking, catering, AV, guest registration, and vendor coordination
• ensure events are inclusive, engaging, and aligned with alumni engagement strategy

• organize webinars, online panels, and virtual reunions
• collaborate with communications team to promote events and manage RSVPs
• monitor participation and gather feedback for continuous improvement
• liaise with alumni chapters and volunteers to support local/regional events by providing guidance and logistical support for chapter-led initiatives
• maintain records of volunteer engagement and chapter activities
• prepare event budgets and track expenses
• maintain event calendars, attendance records, and post-event reports
• analyze event impact and recommend improvements.

Qualifications & Experience

• A degree in Business Administration/Communications/Other
• 3-5 years of experience in event planning, preferably in higher education or nonprofit sector
• strong project management and vendor coordination skills
• experience with alumni or donor engagement is a plus
• excellent organizational and multitasking abilities
• strong interpersonal and communication skills
• creative mindset with attention to detail
• ability to work flexible hours, including evenings/weekends for events
• passion for community building and alumni engagement

Comprehensive employment reference checks will be conducted