Job Description

Assistant Manager, Events and Groups Sales

(21348)

Rare Finds is a collection of extraordinary resorts rooted in their destination and shaped by its people. Each destination celebrates the stories, culture and character of its surroundings, creating meaningful experiences that could only exist in that place.

Set among Dubai's sweeping dunes, Bab Al Shams Desert Resort is a timeless treat shaped by the spirits and traditions of the desert. Rooted in Emirati culture, the resort brings guest closer to the stories, flavours and rituals of the land through authentic encounters and shared experiences. From desert adventures to moments of gathering and celebration, every stay reveals a deeper connection to the heritage, people and enduring beauty of the desert.

About The Role

The Assistant Manager, Events & Group Sales is responsible for driving group and event business to the hotel by managing client relationships, coordinating event requirements, and maximizing revenue opportunities. The role involves prospecting, contracting, planning, and servicing events and group bookings while ensuring the highest level of guest satisfaction and alignment with the hotel’s service standards.

Key Duties and Responsibilities

• Checks for documented evidence of receipt by the SBU’s Receiving staff and matches the invoice or delivery slip with the LPO.
• Responsible for the accurate account coding/allocation of the invoice on iScala.
• Verifies that all the invoices are approved before processing the payment.
• Ensures that invoices are not to be processed on photocopies or fax copies unless certified by DOF/FM.
• Ensures that the HOD/Department In Charge approves all the invoices before processing the payment.
• Responsible for coding and posting of all petty cash reimbursement, Intercompany payments & reconciling all supplier statements regularly.
• Preparation of all staff payments, vacation payments, and final settlements after approval.
• Intercompany invoices & statements to be prepared if any during the month-end.
• Accruals to be made at the month's end for the invoices/credit notes not received.
• Checking and balancing inventory accounts with Cost Control at the month-end.
• To photocopy all the assets and liabilities invoices after the month end and reconcile the same with the general ledger and pass it to the financial accountant on a monthly basis.
• Processes the payment as per the ageing report.
• Ensures that all payments are made in accordance with company policy.
• Ensures that Accounts payable blank cheques are kept in a safe place (General Cashier safe box).
• Maintain a record of voided cheques.
• Maintains proper filing for all documents.
• Assisting the internal and external auditors from time to time during the audit.
• Any other duty assigned by management.
• Observes all regulations, policies, and procedures.
• Follow all company policies and procedures; ensure uniform and personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets.

Experience & Educational Requirements

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum 2 years of experience in accounts payable or general accounting, preferably in the hospitality industry.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and hotel accounting systems (e.g., SUN, Opera, SAP, Oracle).
• Accuracy and attention to detail.
• Strong organizational and time management skills.
• Analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Professional integrity, discretion, and confidentiality.

Join a team that is warm,caring, connected and empowered to create truly unique experiences. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.