Job Description

• Establish and manage centralized physical and electronic document archives, including digital archiving frameworks, ensuring secure storage, backup, and efficient retrieval.
• Develop, implement, and enforce corporate document control policies, procedures, standards, and naming/coding conventions.
• Ensure accurate document classification, indexing, version control, retention, and disposal across all departments.
• Lead the implementation, administration, and continuous improvement of Document Management Systems (DMS), including digital archiving solutions and automation tools.
• Design and optimize document workflows, metadata standards, and ensure consistency in document formatting and templates across the organization.
• Oversee contract administration processes, including document control for contracts, maintaining contract repositories, tracking versions, renewals, and key milestones.
• Ensure proper contract formatting and standardization in line with legal and corporate requirements, maintaining approved templates and clauses.
• Review and enforce document formatting standards (layout, structure, branding, and language consistency) across all official documents.
• Manage document access rights, confidentiality levels, and user permissions in alignment with governance and data protection requirements.
• Ensure compliance with internal policies, regulatory requirements, and audit standards through periodic reviews and audits.
• Act as the central point of contact for all document control and contract documentation matters, coordinating with document owners, legal teams, and stakeholders.
• Train and support users on document control procedures, DMS usage, digital archiving practices, and formatting standards.
• Lead continuous improvement initiatives, define KPIs, and supervise document control staff and external service providers.

Requirements

• Bachelor’s degree in Business Administration, Information Management, MIS, Library Science, Commerce, or Law (English)
• 8+ years of experience in document control, records management, or digital archiving
• Experience in developing document control policies, procedures, and governance standards
• Strong knowledge of document lifecycle management, classification, indexing, version control, and retention
• Hands-on experience with physical/digital archives and Document Management Systems (DMS)
• Experience managing contract documentation, repositories, renewals, and version tracking
• Proficiency in Microsoft Office and SharePoint / Microsoft 365 (Advanced Excel preferred)
• Strong understanding of compliance, confidentiality, and data protection practices
• Excellent Arabic and English communication skills
• Strong leadership, organizational, and stakeholder management skills