Job Description

1. Physical Onboarding & Employee Experience

Ensure complete documentation for new joiners during physical onboarding

Coordinate IT, Admin, and access-related checks for new employees

Conduct team and site introductions on Day 1

Provide on-ground support to ensure a smooth joining experience

2. Employee Engagement & Events

Identify, onboard, and coordinate with vendors for employee engagement initiatives

Share event-specific communications with employees and stakeholders

Organize and execute engagement events as per the annual engagement calendar

Support BU-specific engagement initiatives as required

3. Stakeholder Management & Liaisoning

Coordinate and support official visits, audits, and inspections

Prepare reports, notes, and documentation for official or leadership visits

4. Documentation, Recording & Reporting

Maintain accurate records, trackers, and reports related to HR and admin activities

Ensure timely documentation and reporting as per organizational standards

5. Kronos Management (Contract Workforce)

Onboard and offboard contractors on the Kronos platform

Record and monitor off-roll employee time and attendance data

Coordinate with vendors and internal teams to resolve attendance discrepancies

6. Compliance Support

Perform tasks and updates on the Legatrix platform

Manage, track, and report contractor licenses and statutory documents

Receive, document, and report legal notices to concerned stakeholders

Support audits and compliance reviews as required

7. HR Administration & On-Ground Support

Provide on-ground support for HR operations and daily GCC HR tasks

Assist HR Ops team with administrative and coordination activities

Support employee queries related to HR processes at site

8. Incident Handling & Reporting (Shared with BU)

Record and report formal complaints and workplace incidents

Coordinate discussions and documentation for investigations in severe or sensitive cases

Ensure confidentiality and adherence to company policies during incident handling

Education & Experience

• Bachelor’s degree in HR, Administration, Business Management, or related field
• 3–10 years of experience in HR Operations, Admin, or Site HR roles (experience range may vary)

Skills & Competencies

• Strong knowledge of HR operations and administrative processes
• Experience in contractor and compliance management
• Good understanding of attendance and workforce management systems (Kronos preferred)
• Strong coordination, communication, and stakeholder management skills
• High attention to detail and documentation accuracy
• Ability to handle sensitive information with confidentiality
• Proficient in MS Excel, MS Word, and HR systems