Job Description

What’s the role?

The Assistant Manager, Corporate Governance / Company Secretary will provide company secretarial and corporate governance support to Gen II's Irish fund administration and corporate services clients, supporting the delivery of statutory, regulatory and board-level obligations. The role sits within a regulated environment and requires a high standard of accuracy, judgement and professional integrity, together with the ability to manage multiple client and internal stakeholders.

What you’ll be doing

Client Services

• Act as company secretary, or support the company secretary function, for assigned Irish clients and entities, including fund and Irish corporate vehicles.
• Prepare and administer board and committee meetings, including agendas, board packs, minutes and action tracking.
• Maintain statutory registers and corporate records and ensure they are kept accurate and up to date.
• Maintain the client UBO (ultimate beneficial owner) register, ensuring records are accurate, complete and kept up to date in line with anti-money laundering requirements.
• Manage statutory filings and deadlines with the Companies Registration Office (CRO) and other relevant bodies, in line with the Companies Act 2014 and related requirements.
• Support the governance framework, including director onboarding, director changes, and maintenance of governance policies and procedures.
• Take responsibility for timely and accurate client billing for assigned clients, including preparation and review of invoices in line with agreed fee terms.
• Liaise with clients, directors, service providers, auditors and legal advisers on corporate governance matters.
• Support the wider team on new client onboarding and corporate governance projects as required.

Internal

• Support regulatory compliance and fitness and probity processes, including the preparation of documentation for regulated individuals and controlled functions.
• Work with Compliance on regulatory inspections, including preparing supporting information and documentation as required.
• Work with Compliance on licence updates and renewals, tracking renewal deadlines and maintaining supporting documentation.
• Contribute to internal process improvement, quality control and the development of governance documentation and templates.

The ideal background for this role:

Essential Qualifications & Experience

• Qualified company secretary (for example, a Chartered Secretaries Ireland qualification or an equivalent recognised qualification), or currently working towards one.
• Relevant post-qualification experience in company secretarial, corporate governance or fund administration, ideally within an Irish regulated environment.
• Working knowledge of the Companies Act 2014, and of Irish fund structures such as ICAVs, QIAIFs and Section 110 companies, or of the related regulatory frameworks.
• Familiarity with fitness and probity requirements and the Central Bank of Ireland's regulatory expectations (desirable).
• Experience working to tight deadlines and across multiple clients and stakeholders.

Knowledge & skills

• Strong attention to detail and a commitment to accuracy in all documentation.
• Clear, professional written and verbal communication, including the ability to draft board-level materials.
• Sound judgement in identifying and escalating governance and compliance issues.
• Strong organisational skills and the ability to prioritise a varied workload.
• Proficiency in Microsoft Office, and comfort working with fund administration and governance systems.
• A collaborative approach, with the confidence to work independently.

Role Location/Hybrid Schedule

This role is based in our Dublin office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.