Job Description

[What the role is]

Assistant Manager

[What you will be working on]

Student Overseas Trips

· Oversee and provide lead-roles to the planning and managing of Global Studies Overseas Trips and be Trip Liaison (Students) for some trips

· Be a Business-partner to School/Dept for Student Overseas Trips

· New Student system implementation and maintenance for Student Overseas Trip module

· Support the procurement for overseas trips using government procurement methods

· Manage Opportunity Fund (OF) budget and approvals for Schools and Departments

· Work with internal and external stakeholders for trip reporting, annual budgeting, and projections

· Work with Travel Agents to improve trip quality, standard & safety

· Maintain student trip database for reporting and audits

· Deliver training and assistance to trip leaders

Procurement/ Finance

· Budget planning and reporting for the department

· Manage and control the procurement of goods and services

· Work closely with IR Team Members, TP Corporate Procurement and Finance Teams to ensure compliance with TP Corporate Procurement & Finance processes

Support for Events

· Build up internal capabilities for managing events from the financial/funding aspects

· Advise project teams on timeline, procurement and execution: financial project management; scope platform requirements and specifications; bid evaluation; platform setup if any, design, registration, risks management, financial reporting

[What we are looking for]

• At least 3 to 5 years of experience in project management, administrative work, student trip planning and government procurement process

• Self-motivated with good communication and strong interpersonal skills to network effectively with internal and external stakeholders to influence win-win results

• Able to work independently to problem solve with positive initiative and resourcefulness

• Oversee tendering, evaluation and budgeting processes to ensure compliance with policies and guidelines

• Evaluate the interest, alignment and influence of key stakeholders

• Excellent team player, well organised, detailed and innovative to deliver results under pressure and tight timelines

• Good IT proficiency: able to use MS Office and other applications for collaboration, data gathering, data presentation, accounting, analytics and automation

• Able to travel overseas for business and student trips when necessary

• Advocator of life-long learning for self-development and skills upgrading

• Possess Global Mindset