Job Description

HR Assistant Manager

Please take a moment to watch a video about our HR Assistant Manager position!

Responsibilities & Duties:

Onboarding: Process all new hires including background checks, and complete appropriate paperwork; maintain all employee information in HRIS. Prepare new employee information and complete orientation materials.

Payroll Administration: Using ADP Payroll Platform, perform payroll data entry and process payroll in a timely and accurate manner to ensure compliance with all state and federal wage and hour laws. Maintain payroll records and respond to payroll related inquiries; provide data for salary surveys. Administer the processing and payment of garnishments. Maintain personnel files.

Training and development: Develop Vision training programs working closely with the Vision operational management team to conduct needs analyses determine what professional development is necessary for the staff, focusing on enrichment activities aimed at retaining our employees. Research programs, set up internal and external trainers where/if necessary.

Employee departure process: Coordinates departure process for Vision staff to ensure smooth transitions; prepares all paperwork and agreements and reviews with employees, works with payroll on final paycheck and relevant payroll paperwork, communicates departure to appropriate office and operations staff, completes HRIS entry.

On-site benefits support: Administer various employee benefits programs, group insurance, life, medical and dental, accident and disability, insurance, pensions, investments, and savings; and health maintenance organizations

Vision Recruiting: Partner with HR Manager in managing the recruiting and hiring process for non-exempt and temporary administrative staffEstablish and maintain on-going relationships with employment agencies; negotiate contracts for the best possible fee structure

Key contact for internal applicants; manage internal posting and employee referral programsScreen and recommend candidates to hiring managers, handle reference checks and extend offers

Perform other HR-related duties and projects as assigned or as responsibilities dictate

Desired Skills & Experience

1. Experience with supporting multiple sites
2. Outstanding written/verbal communication skills, strong customer service skills; ability to work independently and as an integral member of various teams
3. Highly motivated self-starter with the ability to thrive in a fast paced and changing environment
4. Ability to demonstrate good judgment and handle confidential information in a professional manner
5. Meticulous attention to detail and time management skills and ability to meet deadlines, prioritize assignments and juggle multiple tasks simultaneously
6. Proficiency in Microsoft Windows, Outlook, Word, Excel, PowerPoint and database skill
7. Acquisition / integration experience desired
8. Ability to travel up to 30% of the time, as required by projects

Additional Information

• Education: Bachelor’s degree in HR Management or Business Administration
• Experience: >5 years
• PHR certification preferred