Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As theAssistant Facilities Managerat JLL, youwillplay a crucial role in shaping a brighter way for our key client and fellow employees. Reporting to theGeoAccount Lead, youwillbe responsible fordelivering exceptional Integrated Facilities Management (IFM) services to our client’soperations in the electronics industry. Youwilloverseethedaily operations of building systems and services acrosstheclient’s facilities,ensuring workspacesremainfunctional, safe, and efficient.In this role, youwill have the opportunity to strengthen and advance your career, taking on challenges that push the boundaries of traditional facilities management and contribute to JLL’s continued success in serving global clients.Travel within your managed region will berequiredfrom time to time to visit client sites and ensure service excellence.

Leadership

• Represent JLL by behaving consistently with cultural and company requirements.

• Provide services to client in keeping with client’s cultural and company requirements.

• Provide leadership to FM teamincludeon-sitemanaged vendors’ personnel.

• Ensure high staff morale,trustand work ethics

• Build andmaintainan environment that supports teamwork,co-operationand performance excellence within team

• Mentor and enable Training & Development of team members

• Promote Initiative/Idea sharingwithin the team and beyond

Client/Stakeholder Management

• Establish/Strengthen credible relationships with Client and BU Stakeholders

• Interact on a regular basis with Client and BU Stakeholders to sustain healthy relationships.

Contract Management

• Ensure that all contracts are implemented with excellence at sites and performance managed working closely with respective Regional/Local Sourcing team

• Work with Regional purchasing to implementRegionalsourcing strategies

Site Operations Management

• Deliver services as defined in the relevant Schedules of the Master Agreement ensuring the implementation and compliance with Best Practice procedures

• Ensure critical & key performance measurements & achieve targets

• Ensure that Account Management is informedimmediatelyof any Critical Performance incidents on site/s and support in performing the follow-up actions and communications.

• Ensure Completion of all required audits and achieve targetsasstated

• Standardize Operating Procedures and ensure compliance with Client’s policies and procedures, including all government regulations in the Area

Health & Safety Management

• Ensure that all sites meet all legal and ClientrequiredH&S regulations

• Ensure that all JLL staff are working in compliance with H&S regulations

Finance Management

• Ensure that allmanaged sitesmeet all financial targets and control requirements

• Provide oversight tothesites ensuring standard monthly/quarterly/annual reporting and management reports are completed asrequired

Working Conditions

• Primary work in an office environment with regular facility walkthroughs

• May require occasional evening or weekend work for emergency situations

Required Qualifications & Experience

• Bachelor's degree in Facilities Management, Engineering, or related field

• At laast 4 years of experience in facilities managementor related field

• Knowledge ofoverallbuilding systemssuch as(HVAC, electrical, plumbing, security)

• Knowledge of local regulations related to facilities management

• Familiarity with health and safety regulations and compliance requirements

• Proficiencyin MS Office and facility management software

• Strong problem-solving abilities and attention to detail

• Excellent communication and interpersonal skills

• Ability to prioritize tasks and manage time effectively

• Physical ability to move throughout facilities for inspections and oversight

• Proficiencyinfinancial managementand budgeting

• Good commandofspoken and writtenEnglishandlocal languages

Preferred Skills

• Experience with project management and vendor management

• Knowledge of sustainability practices,energy efficiencymeasures,smart buildingtechnologiesand IoT applications

• Understanding of space planning and workplace optimization

Location:

On-site –Penang, Malaysia

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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