Job Description

Assistant Elections Supervisor

Elections & Registration

FLSA: Non-Exempt

Pay Grade: 18

JOB SUMMARY

This position assists in supervising county elections and voter registration processes.

MAJOR DUTIES

• Manages the Elections Management System (EMS) to conduct elections and maintain all associated voting data and reporting systems.
• Assists in conducting logic and accuracy testing of paper ballots for absentee and provisional ballot use; oversees the programming of voting equipment prior to each election.
• Ensures compliance with all ethics requirements, including those related to elections officials, candidates, and committees.
• Prepares and prints ballots for absentee, provisional, UOCAVA, and emergency use.
• Maintains and updates district maps, including updating maps to reflect redistricting; updates street addresses to ensure accuracy.
• Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.
• Supervises and coordinates the design, layout and preparation of various notices, forms and materials; the ordering of election supplies; supervises the assembly and delivery of election devices and materials.
• Supervises the preparation of election supplies and their deployment to polling places.
• Conducts early voting operations.
• Conducts troubleshooting operation on election day.
• Trains and oversees part-time staff in the management of voting files and records; trains and supervises poll workers.
• Updates voter registration information daily.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of federal and state voting rights laws.
• Knowledge of state and federal elections laws.
• Knowledge of county and department policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in the maintenance of official files and records.
• Skill in the facilitation of meetings.
• Skill in public relations.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Elections Supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include federal election laws, state election laws, State Elections Board rules, and guidelines from the US Department of Justice. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related elections management duties. Frequent changes in technology contribute to the complexity of the position.
• The purpose of this position is to assist in supervising county voter registration and election processes. Successful performance contributes to the efficiency and effectiveness of election processes and compliance with all state and federal regulations.

CONTACTS

• Contacts are typically with co-workers, other county employees, elected and appointed officials, representatives of state and federal governments, vendors, candidates, and the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.
• Works cooperatively with the Office of the Secretary of State and other election officials within the State of Georgia.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects and climbs ladders.
• The work is typically performed in an office, stockroom, warehouse, or outdoors, occasionally in cold or inclement weather.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has functional supervision over assigned poll workers and other part-time staff.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to a high school diploma.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.