Job Description
Assists executive leadership with oversight for the office of postdoctoral affairs.
- Collaborate with the Director, Principal Investigators (PIs), and institutional leadership to ensure the effective administration and continuous improvement of postdoctoral education and training programs.
- Oversees the full lifecycle of postdoctoral scholars, including recruitment support, onboarding, appointments, reappointments, annual evaluations, professional development, and program completion while ensuring compliance with institutional and funding agency requirements.
- Coordinates program operations, including orientation, workshops, seminars, faculty mentor engagement, career and professional development initiatives, and special events that enhance postdoctoral experience.
- Serves as a resource to postdoctoral scholars, faculty, and departmental administrators by providing guidance on institutional policies, academic requirements, employment processes, and available university resources.
- Collects, analyzes, and reports program data and outcomes; prepares institutional reports, assessments, and recommendations to support strategic planning, program evaluation, and continuous quality improvement.
- Assists with the development and administration of federal, state, and private grant applications, training grants, fellowships, and other initiatives that support postdoctoral education and research.
- Develops, implements, and monitors policies, procedures, and best practices to ensure compliance with university policies, accreditation standards, and applicable federal and state regulations.
- Supervises assigned staff, including hiring, training, performance management, workflow oversight, and fostering a collaborative, service-oriented environment that supports the mission of the Office of Postdoctoral Affairs.
- PhD preferred
- Ability to attract and mobilize energies and talents; to work towards a shared purpose in the best interests of the organization, the people comprising it and the people it serves.
- Builds and maintains positive working relationships, within individual work groups and across departments, through open communication and collaboration; works with others to accomplish goals and objectives.
- Demonstrates a clear understanding of various areas of the business (education), customers (students, trainees, faculty, community), resources, educational trends, new advances, and uses skills in planning, prioritization, decision-making, and resource allocation to drive desired results.
- Knowledge of higher education accreditation standards.
- Knowledge of LCME accreditation standards preferred.
- Demonstrated knowledge of student development and best practices in providing academic, professional and behavioral support services in a dynamic medical school setting.
- Demonstrated understanding and forward-thinking relative to student wellness initiatives, and programs to foster professional identity formation.
- Established experience in successfully implementing new programs.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
