Job Description

As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University is seeking an Assistant Director of Online Undergraduate Admissions, who will promote our Catholic Franciscan mission and identity by being responsible for tasks aimed at supporting online admissions and enrollment at Marian University. The assistant director will be responsible for implementing and executing various stages of the admissions funnel both externally with the prospective students and internally with admissions process. Key responsibilities will be collaborating with recruitment and admission team members, program leads and key operational partners, while driving to enrollment goals. The Assistant Director will actively participate in assessing academic records to determine eligibility for admissions and residency determination at the point of admissions evaluation. This role requires a data-driven approach to meet short and long-term enrollment goals, utilizing analytics and reports. The ideal candidate will possess strong leadership skills, demonstrate the ability to implement process improvements and thrives in a fast-paced environment.

Essential Duties and Responsibilities:

• Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.
• Develop and implement communication plans for all stages of the
• Support the program through managing data in the CRM that will enable effective communication and acceptance of prospective students and admits.
• Develop actionable insights and data-driven strategies to enhance the student experience and optimize recruitment and admissions outcomes.
• Manage admissions logistics including applications, databases, and tracking of documents for student Occasionally uploads and updates system documents directly. This role ensures that the applications that are submitted to faculty and program for review are clean and in their best formats, to faculty and student benefit.
• Understand and address the motivations and concerns that impact a student to choose an online program. Help them through the discernment process, as they navigate the final stages of the application cycle.
• Provide exceptional customer service for all prospective
• Communicate with prospective students about outstanding application
• Reports and analyzes end-of-funnel data trends and insights; Create and maintain dashboards and reports that communicate key performance indicators and emerging
• Make data-informed decisions based on application and new student
• Manage the process and operation for application decision packages and the notification of students in a timely manner.
• Generate and deliver reports related to admissions and student recruitment/enrollments.
• Develop and implement policies to ensure data integrity and compliance with admission
• Report data and make recommendations that relate to the application phase of recruitment, including the application funnel, trends, and other statistics as needed.
• Interact with academic units on a regular basis for admissions and other related issues
• Provide a seamless hand-off of completed applications to the program lead for admissions interview and acceptance (in conjunction with the academic unit). Once the applicant is admitted, introduction to the student services team will continue onboarding and enrollment
• Stay current with changes in information technology and recommend improvements or new
• Perform other duties as assigned.

Additional Functions:

• Provide user system documentation or training programs as
• Assess organizational needs and recommend improvements or new
• Support institutional goals by performing additional duties as assigned.

University Expectations:

• Knowledge of and a commitment to the mission of Marian University
• Adheres to Marian University’s policies and procedures
• Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors
• Ensure that appropriate confidentiality is maintained in working with students
• Adhere to all FERPA, University regulations, and HIPPA
• Communicates regularly with supervisor about Department issues
• Strong technical/computer skills, good analytical
• Excellent verbal and written communication
• Meets department productivity standards
• Participates in developing department goals, objective, and systems
• Assists to establish department measurements that align and support the accomplishment of the University’s strategic goals
• Adheres to the department budget

Required Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor's
• Master’s degree
• Advanced knowledge and experience with a CRM
• 3-7 years of progressive experience in university
• Experience with a Student Information System (e.g., Colleague).
• Strong quantitative and analytical
• Ability to adapt to changing
• Ability to maintain confidentiality and communicate effectively with diverse

Essential Functions:
Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Limitations and Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or signify can’t risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and States Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.