Job Description

Posting number: 08692

Department: DRAKE-603020-Human Resources

Job classification: Assistant Director of Human Resources

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Human Resources, Management, Miscellaneous, Customer Service, Higher Education, Office and Administrative Support

Summary

The Assistant Director of Human Resources supports the Human Resources Director in the administration and coordination of the College's Human Resources functions. The position assists with recruitment and employment, employee relations, personnel records, benefits administration, leave administration, performance management, compliance, employee onboarding, policy implementation, and other Human Resources activities.

The Assistant Director works collaboratively with faculty, staff, administrators, applicants, and external agencies and provides professional assistance regarding Human Resources policies, procedures, and employment-related matters.

The Assistant Director shall perform duties in accordance with the policies and procedures of the Alabama Community College System (ACCS) Board of Trustees, applicable federal and state laws and regulations, and the Drake State Community & Technical College Faculty and Staff Personnel Handbook.

SALARY:

Appropriate placement on Alabama Community College System Board of Trustees

Salary Schedule E2, Grade 02

Salary Range $52,707-$70,896 (12 months, Non-Exempt)

Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

Examples of duties

The Assistant Director of Human Resources shall assist in planning, organizing, and controlling activities of the Human Resources Department. The Assistant Director of Human Resources will adhere to the policies as specified by the Alabama Community College System Board of Trustees, Federal and State regulations, and the Drake State Community & Technical College Faculty and Staff :

• Assist the Director of Human Resources in developing department goals, objectives, and systems.
• Help maintain accurate information on all active faculty, administrative/staff personnel and ensure the security and confidentiality of all personnel files and documents
• Work closely with Payroll personnel to ensure that all procedures relevant to personnel are maintained
• Prepare and distribute professional service contracts
• Assist in preparing and distributing letters of appointments on all administrative/staff, faculty, and adjunct personnel
• Assist in Prepare and gathering data for the budget for the Human Resources Office
• Assist the Director of Human Resources in conducting exit interviews, employee relations, counseling, and new employee orientation
• Maintain all search files according to the ACCS Uniform Guidelines and Records Disposition Guide
• Ensure that the employment procedures follow the policies and guidelines set by ACCS
• Assist in the Coordination of the employment process by:

1. Responding to employment inquiries by phone or written correspondence.
2. Posting employment information on the College’s website, the Internet, and job boards
3. Assist with creating and distributing job announcements
4. Preparing advertisements for positions and advertising appropriately
5. Receiving and filing applications for job openings
6. Verifying references, past employment, and credentials of applicants
7. Notifying applicants of the status of their application
8. Meeting with the committee chairperson to review the process and review search policies and guidelines
9. Setting up interviews
10. Assist in Orientations of new employees
11. Responsible for maintaining the College’s organization chart.

• Participate in and represent the College in the ACCS Human Resources association and the local community
• Assist in the Coordination and monitoring of the performance evaluation process and revise as necessary
• Assist in benefits administration for the college
• Assist the Director of Human Resources in managing the FMLA process to ensure compliance
• Show evidence of maintaining and expanding professional competence through activities such as continuing or in-service education, membership in professional organizations, and participation in related community activities
• Assist the Director in preparing and maintaining the handbook on policies and procedures
• Assist the Director of Human Resources in establishing and maintaining department records and reports
• Participate in administrative staff meetings and attends other annual meetings and seminars
• Assist the Director of Human Resources in maintaining the College’s organization chart
• Assist in the updating and distribution of the College directory

Job description may be modified or altered at any time by management.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelors’ Degree in Human Resources Management or a related field from a regionally accredited institution
• A minimum of three (3) years of full-time documented experience working in Human Resources
• Demonstrated ability to interpret, synthesize, and apply policies and procedures
• Experience in successful project management and implementation
• Excellent computer skills
• Effective communication, interpersonal, and presentation skills

PREFERRED QUALIFICATIONS:

• Documented Banner 9 experience
• Documented experience in Post-secondary’s Human Resources policies and procedures
• Documented NEOED experience

DESIRED PROFILE:

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• Understanding of and a commitment to the philosophy and mission of a community and technical college
• Sensitivity and commitment to cultural diversity
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Supplemental information

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.