Title: Assistant Director of Capital Assets
State Role Title: Gen Admin Supv II/Coord II
Hiring Range: $71,000.00-$95,000.00
Pay Band: 5
Agency: Department of Forestry
Location: CHARLOTTESVILLE-DOF
Agency Website: www.dof.virginia.gov
Recruitment Type: General Public - G
Job Duties
Provide oversight and leadership for Capital Outlay Projects providing administrative and technical efficiency, effectiveness and to ensure the Agency goals and objectives are accomplished while implementing Project Management best practices.
Manage the Consultant Program for Statewide Capital Outlay Projects appropriated in the Capital Budget.
Provide assistance to other divisions for building related architectural and engineering (A/E) services.
Provide assistance to the Procurement Office in the management, preparation and distribution of the Bid Documents for all building construction projects.
Assure A/E contracts issued are in accordance with the Construction and Professional Services Manual (CPSM) and Department policy. Assist in the preparation and advertisement of all Building Projects in compliance with the Central Office Check List.
Manage and perform administrative responsibilities of the statewide building projects including project data updates. Streamline project delivery and assure adherence to schedule, budget and quality control standards. Provide technical guidance and direction to procedures, and practices. Ensure information on project status is timely and accurate. Implement project controls best practices for scheduling, cost tracking, change management and risk identification.
Coordinate assigned functions with DOF Stakeholders, other state agencies, federal government, Project Managers and Division of Engineering and Buildings (DEB) policies and procedures.
Ensure that Architecture and Engineering firms and contractors are delivering quality and value to DOF. Oversee work practices and deliverables and develop control methods to ensure all quality metrics are met. Ensure metrics are reported in an accurate and timely fashion.
Ensure projects are being delivered as effectively as possible and according to best practices. Assess, diagnose and resolve project risks.
The candidate must have the following:
• Ability to affect change in an organization and establish best practice work processes.
• Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and prepare reports.
• Ability to establish effective working relationships with multiple groups and stakeholders.
• Ability to interpret and apply relevant state and federal laws, policies, regulations and guidelines.
• Knowledge of Construction and Professional Services Manual.
• Knowledge of DEB policies and procedures.
• Knowledge of Project Management Institute guidelines and best practices.
• Knowledge of Virginia Statewide Building Code.
• Knowledge of best principles and practices of building construction.
Minimum Qualifications
• Ability to analyze technical problems while providing others with technical guidelines.
• Ability to communicate effectively orally an in writing with diverse audiences and to make presentations and conduct meetings.
• Ability to plan and direct major construction projects.
• Knowledge of Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations relating to asbestos.
• Knowledge of building permit policies for construction of state-owned buildings and structures.
• Knowledge of procurement procedures, general terms and conditions for professional services contracts as applied to the Commonwealth of Virginia 'Construction and Professional Service Manual.
• Managerial experience applying general management principles, practices to include human resource management, strategic planning and customer faction through continuous improvement.
Additional Considerations
• A combination of training, experience, or education in Architecture, Engineering or related field desired.
• Experience implementing organizational change.
• Experience managing construction projects from inception to completion.
• Experience with project controls and tracking projects.
• Progressively responsible experience in building design and construction.
• Virginia Construction Contracting Officer (VCCO) Certification and/or VCO Certification with strong construction background.
Special Instructions
The Virginia Department of Forestry is an Emergency Response agency, as such, all employees may be required to provide support during emergency situations; this may include nights, weekends or holidays as the need arises.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The Virginia Department of Forestry is an Emergency Response agency, as such, all employees may be required to provide support during emergency situations; this may include nights, weekends or holidays as the need arises.
Contact Information
Name: Kristina Clore
Phone: 434-529-7244
Email: kristina.clore@dof.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
